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Report Contract Actions in the Federal Procurement Data System (FPDS)
The Federal Acquisition Regulation (FAR) requires customer agencies to collect and report data on their procurements to the Federal Procurement Data System (FPDS). Customer agencies receive socioeconomic credit for their task orders through the FPDS.
Contracting officers must submit complete reports on required contract actions within three business days after a contract is awarded, or in accordance with the guidance from your agency.
Instructions
When creating or modifying an award, most information is automatically updated, based on the user's account and the characteristics of the parent GWAC.
However, the contracting officer must fill in the following information to transfer the socioeconomic credit to the customer agency:
Contracting office agency ID;
Contracting office ID;
Funding agency ID; and
Funding office ID.
Information on reporting contract awards can be found at Federal Acquisition Regulations (FAR) Subpart 4.6 - Contract Reporting and the FPDS-NG User Manual which is located at https://fpds.gov/.
Note: In FPDS, GWACs are referred to as IDVs (indefinite delivery vehicles).
Field - Instructions
Enter the FIPS 95 code that identifies the contracting office.
For DoD, enter the DODAAC identified on the purchase requisition that represents the transaction's requisitioner — not the pay office or accounting station DODAAC. If the funding agency is DoD, then the program or funding office code must have a value from the DODAAC.
Enter the order number assigned upon award—it is different from the project number and the GWAC contract number. See FAR subpart 4.16 - Unique Procurement Instrument Identifiers (PIID) for additional information.
This is the date of the order completion if all options are exercised.
Indicate whether it is a fixed-price, cost-reimbursement, time-and-materials, level-of-effort, or any other type of contract.
The default code is D399. However, you may want to select a code that better fits your requirement. Suggestions include:
D301: ADP Facility Operation and Maintenance Services;
D302: ADP Systems Development Services;
D303: ADP Data Entry Services;
D304: ADP Telecommunications and Transmission Services;
D305: ADP Teleprocessing and Timesharing Services;
D306: ADP Systems Analysis Services;
D307: Automated Information System Design and Integration Services;
D308: Programming Services;
D309: Information and Data Broadcasting or Data Distribution Services;
D314: ADP System Acquisition Support Services. Includes preparation of statement of work, benchmarks, specifications, etc.;
D315: Digitizing Services. Includes cartographic and geographic information;
D316: Telecommunications Network Management Services; and
D399: Other ADP and Telecommunications Services (includes data storage on tapes, compact disks, etc.).
If you provided fair opportunity, select "competitive delivery order. "If you used an exception to fair opportunity, select "noncompetitive delivery order."
Enter "negotiated proposal/quote" for all contracts.
Should be coded as "no set-aside used", even if you used a set-aside GWAC; the entire GWAC is a set-aside, so there is no required set-aside for individual task orders.
Should be "no preference used."
Last Reviewed: 2022-05-25
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Rates for Alaska, Hawaii, U.S. Territories and Possessions are set by the Department of Defense.
Traveler reimbursement is based on the location of the work activities and not the accommodations, unless lodging is not available at the work activity, then the agency may authorize the rate where lodging is obtained.
Unless otherwise specified, the per diem locality is defined as "all locations within, or entirely surrounded by, the corporate limits of the key city, including independent entities located within those boundaries."
Per diem localities with county definitions shall include"all locations within, or entirely surrounded by, the corporate limits of the key city as well as the boundaries of the listed counties, including independent entities located within the boundaries of the key city and the listed counties (unless otherwise listed separately)."
When a military installation or Government - related facility(whether or not specifically named) is located partially within more than one city or county boundary, the applicable per diem rate for the entire installation or facility is the higher of the rates which apply to the cities and / or counties, even though part(s) of such activities may be located outside the defined per diem locality.