Viewing your employees’ HR information

• Background investigation
• Personnel actions
• Leave balances

Need more help?

Background investigation level

1. From the HR Links homepage, select the NavBar icon, Navigator, and choose Manager Self Service.

   

2. Select Job and Personal Information, then MSS Security Clearance.

   

3. Enter your employee’s name in the search criteria. Select Search.

   

4. You’ll see information about your employee’s investigation.

   

Personnel actions

1. From the HR Links homepage, select the Manager Request Action tile.

   

2. Enter the employee’s name, then select Search.

   

3. Select the line with the employee’s name.

   

4. You’ll see a list of the employee’s personnel actions. Each row shows the Effective Date, type of Action, and Status.

   

5. If the Status field shows Complete - Processed by HR or Corrected, the action has been processed by HR. If it shows any other status (such as Initiated or Requested) the action is still being processed by HR and is not yet final. Check back in a few days to view the final personnel action.

   To view the personnel action, select the arrow in the View Continue column.

   

6. You’ll see a summary of the personnel action you selected. To view more information about the personnel action, select Next to view each page of the selected personnel action.

   
7. Here’s what you can see on each page.
   • Data Control - Details on the type of personnel action (e.g., promotion, within grade increase, detail).
   • Job Related Data
     • Job Data
       • Title, series, grade
       • Location (city, state, and building name)
       • Federal Employees Group Life Insurance,  FEGLI, election
       • Retirement plan
     • Position Data:
       • Type of appointment
       • Position occupied (competitive/excepted service)
       • Work schedule
     • Compensation Data:
       • Step
       • Base pay
       • Locality pay
       • Service Computation Dates for leave, Reduction in Force and retirement
       • Date of last Within Grade Increase 
       • Within Grade Increase due date
       • Bargaining unit status
       • Probationary period dates

Leave Balances

1. From the HR Links homepage, select the My Team tile.

   
2. You’ll see within the Summary tab:
   1. A list of your employees, including any matrix team members (if applicable).
      1. Encumbered positions will display current employee information, and unencumbered/vacant positions will display prior incumbent information, if applicable. Your direct reports will automatically display in the grid. To view indirect reports see the My Team Tile job aid. b. Their department, location (city, state, building), email, and phone number.
   2. Today’s status (you’ll see a Planned Absence icon if the employee is on leave).
   3. Recent transactions information - the Recent column will display any recent MSS transactions that were submitted on your employees within the last 90 days. The number on the icon indicates the number of transactions.
   4. 

3. Select Leave Balances.

   

4. You’ll see your employees’ leave balances, including any compensatory time, credit hours, use or lose leave, and award leave. Select View Details.

   

5. You’ll see the date the leave balances were last updated in the “as of” column.