Detail of Employees

Purpose

This policy provides guidance concerning the requirements and procedures applicable to details of employees within, to, and from the General Services Administration (GSA), including detailing GSA employees to the White House and the Legislative Branch. 

Background

This Order provides policy to implement 5 United States Code (U.S.C.) § 3341 and 5 C.F.R. Part 300, Subpart C, and other authorities as cited below. This Order provides guidance that: 

1. Employees may be detailed to the White House pursuant to 3 U.S.C. § 112 or other applicable legal authorities.
2. Employees may be detailed under the Economy Act, 31 U.S.C. §§ 1535 - 1536 or other applicable legal authorities. Unless otherwise stated in this directive, non-reimbursable details will require an agreement referred to as the Memorandum of Understanding (MOU). The MOU is necessary in order to outline the parameters of the detail such as the duty location, duration of detail, supervisory responsibilities, salary and benefits costs, travel and per diem, and if applicable, training, office space and equipment, time and attendance and performance management provisions.  Reimbursable details require completion and approval of an Interagency Agreement (IAA) using the US Treasury G-Invoicing System (General Terms and Conditions and Order document) or the FS Form 7600A and FS Form 7600B if the G-Invoicing system is not available. In addition to the IAA, reimbursable details will require a signed Detail Addendum which outlines the parameters of the detail such as the duty location, duration of detail, supervisory responsibilities, salary and benefits costs, travel and per diem, and if applicable, training, office space and equipment, time and attendance and performance management provisions.
3. Requests for extensions of details beyond 240 calendar days will be submitted to the Talent Acquisition Center Director for consideration.
4. Provides additional information and clarification on the documentation requirements for details as well as roles and responsibilities for completion of such documents.
5. Senior Executive Service (SES) employees may be detailed pursuant to 5 C.F.R. 317.903. 

Applicability

1. The provisions of this policy apply to organizations and employees of GSA in both the competitive and excepted service.
2. With respect to details to the Legislative Branch, this policy applies to organizations and employees in the Washington, DC metropolitan area. Only full-time GSA employees at the GS-14 level or above are eligible for nomination as a Detailee to the Legislative Branch.
3. The provisions of paragraph 3b may be waived in special circumstances determined by the Office of Congressional and Intergovernmental Affairs (OCIA) to meet the needs of the congressional office.
4. The Office of Inspector General (OIG) has independent personnel authority. See Section 6(a)(7) of the Inspector General Act of 1978, 5 U.S.C. App., as amended (Inspector General is authorized “to select, appoint, and employ such officers and employees as may be necessary for carrying out the functions, powers, and duties of the Office”) and GSA Order ADM 5450.39D, CHGE 1, GSA Delegations of Authority Manual (i.e., “Delegations Manual”), April 5, 2022 , Chapter 2, (“the Inspector General has independent authority to formulate policies and make determinations concerning human capital issues within the [OIG]” and GSA determinations and delegations do not limit that authority). Similarly, GSA specifically recognizes that the Inspector General has independent authority to formulate policies and make determinations concerning training, employee development, and career management. 

Cancellation

This Order cancels and supersedes HRM 9334.2B, Detail of Employees, dated September 24, 2024. 

Explanation of Changes

1. Removes information related to labor organizations to be in compliance with Executive Order entitled Exclusions from Federal Labor-Management Relations Programs issued on March 27, 2025.
2. Updates performance information to match the revisions of the recently revised GSA Order HRM 9430.2A. Under Appendix A, B, and G, 120 days is now changed to 90 days.
3. Removes maximum flexibility and telework language from Appendix A, B, and G to comply with  GSA Order 6040.1A ADM, Telework Policy, and the provisions of the Presidential Memorandum, Return to In-Person Work dated January 22, 2025. Replaces with currently available work schedule types such as flexible schedules and compressed schedules.
4. Updates the requirement for a Memorandum of Understanding (MOU) for non-reimbursable details within the same GSA Service or Staff Office and makes them optional.
5. Adds guidance that Program Offices may retain their own documentation of details of 30 days or less for record-keeping purposes.