GSA Internal Forms Management Program and Procedures

Purpose:

This Order establishes policies, assigns responsibilities, and provides guidance and procedures governing the creation, use, and maintenance of internally used forms, Standard (SF) and Optional (OF) Forms under the General Services Administration (GSA) Office of Administrative Services (OAS) Forms Management Program. 

Background:

The Standard and Optional Forms Management Program (FMR (41 CFR) 102-194, Federal Acquisition Regulation (FAR) Part 53, and General Services Acquisition Manual/Regulation (GSAM/R) Part 553 establish controls for authorized mandatory use SFs and non-mandatory use OFs, ensuring the consolidation of similar type forms for efficiency. Consistent with these policies, this Order prescribes standard requirements for form creation, revisions, and use.

Applicability:

This Order contains, policy, standards, instructions, and procedures governing the management and use of forms; and applies to:

1. GSA Services, Staff Offices and Regional Components;
2. The Civilian Board of Contract Appeals (CBCA) only to the extent CBCA determines it is consistent with the CBCA’s independent authority under the Contract Disputes Act and does not conflict with other CBCA policies or CBCA mission; and 
3. The Office of Inspector General (OIG) only to the extent OIG determines it is consistent with the OIG’s independent authority under the Inspector General Act, as amended, and does not conflict with other OIG policies or OIG mission.

Cancellation:

This order cancels and supersedes OGP P 1824.1, the Forms Management Program Handbook.

Summary of Changes:

1. Removed content relating to the Standard and Optional Forms not sponsored by GSA - this will be covered in an external directive.
2. Reorganized and rewrote content for clarity and usability.
3. Removed section on the use and level of signatures on GSA forms and GSA-issued Standard and Optional forms (Chapter 1, Part 3, Section 17c).
4. Removed section on Program Awareness, Training and Evaluation (Chapter 1, Part 4, Sections 1 and 2).
5. Removed section on approval of other software purchases (Chapter 3, Number 3).