Internal Space Allocation, Design, and Management Policy

Purpose:

This policy outlines updated strategies and guidelines for workplace design, including acoustics and privacy, furnishings, parking, and internal space allocation, in accordance with federal utilization, efficiency, and reporting standards.

It ensures that the U.S. General Services Administration (GSA) delivers an efficient, effective, and fiscally responsible workplace portfolio that supports mission delivery and the needs of its workforce by creating modern, flexible environments that empower employees, optimize resources, and uphold our responsibility to the American taxpayer.

Background:

This policy establishes clear guidance for the transformation and management of GSA’s internal workplaces in alignment with OMB Memorandum M‑25‑25 (issued April 21, 2025), which implements the Utilizing Space Efficiently and Improving Technologies (USE IT) Act, Section 2302 of the Thomas R. Carper Water Resources Development Act of 2024, Public Law 118‑272, enacted January 4, 2025. By anchoring workplace transformation to these directives, GSA ensures an efficient, effective, and fiscally responsible portfolio—optimizing space, leveraging technology, and acting as robust stewards of taxpayer resources while supporting mission execution and workforce well‑being.

Applicability:

This policy applies to all GSA organizations that occupy Government-owned or leased space with the following exceptions:

• Office of the Inspector General;
• Outleases and licenses;
• The Civilian Board of Contract Appeals; and
• Presidential space, including Presidential transition.

Cancellation:

This Order cancels and supersedes GSA Order OAS P 7005.1A.

Summary of Changes:

This updated policy incorporates the requirements outlined in the OMB Memorandum M-25-25, which implements the USE IT Act. It reflects new federal standards for space allocation, occupancy measurement, and utilization reporting, and establishes procedures for technology-enabled space tracking, portfolio optimization, headquarters consolidation planning, and transparent data submission to oversight bodies. The policy aligns GSA’s internal workplace practices with government-wide mandates for efficiency, accountability, and resource stewardship, ensuring that space decisions support mission delivery, workforce needs, and the interests of the American taxpayer.

Roles and Responsibilities:

The Office of Workplace Management and Services, Office of Administrative Services, manages GSA’s internal workspace portfolio. This Policy and Procedure provides implementation guidelines for applicable GSA organizations.