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  6. MV-2022-06

Acquisition letter MV-2022-06: Cyber-Supply Chain Risk Management (C-SCRM) Requirements for Leasing

MV-2022-06 with supplement 1
Date of latest supplement: December 12, 2023
MEMORANDUM FOR THE PBS LEASING CONTRACTING WORKFORCE 
FROM AND DIGITALLY SIGNED BY: Jeffrey A. Koses, Senior Procurement Executive, Office of Acquisition Policy
SUBJECT: Cyber-supply chain risk management (C-SCRM) requirements for leasing

On this page

  1. Supplement 1 to MV-2022-06
    1. Background
    2. New C-SCRM rules impacting lease acquisitions
    3. Existing leases
    4. NOL reporting requirements for leases of FSL III, IV, and V space
    5. Attachment A
  2. MV-2022-06
    1. Purpose
    2. Background
    3. Effective date
    4. Applicability
    5. Requirements
    6. Additional references, resources, and guidance
    7. Points of contact
    8. Attachment A
    9. Attachment B
    10. Attachment C

Supplement 1 to MV-2022-06

Issued 12/12/2023

1. Background

On September 16, 2022, GSA Acquisition Letter (AL) MV-2022-06 was issued to clarify C-SCRM requirements, including provisions and clauses, that must be considered for inclusion in the acquisition of leasehold interests in real property (lease acquisitions).

The AL contemplated future supplements to:

  • Reflect new C-SCRM rules impacting lease acquisitions; and
  • Reflect guidance for all existing leases.

That supplemental information is here:

2. New C-SCRM rules impacting lease acquisitions

Attachment A provides instructions for GSA’s implementation in the leasing of real property to add one new provision and two new clauses based on the following FAR amendments:

  • Prohibition on a ByteDance Covered Application, FAR Case 2023-010 (effective 06/02/2023) [1]
    • FAR clause 52.204-27, Prohibition on a Bytedance Covered Application
  • Implementation of FASCSA Orders, FAR Case 2020-011 (effective 12/04/2023) [2]
    • FAR provision 52.204-29, Federal Acquisition Supply Chain Security Act Orders-Representation and Disclosures
    • FAR clause 52.204-30, Federal Acquisition Supply Chain Security Act Orders-Prohibition

3. Existing leases

The provisions and clauses listed in Attachment A, as well as the considerations in Attachment B, are required, as applicable, in all existing lease contracting actions (including leasing activities delegated by GSA to other Federal agencies) using the following timeline:

  • For leases of Facility Security Level (FSL) I or II space for customer agencies other than the Federal Bureau of Investigation (FBI), incorporate the applicable clauses no later than the next option [3] to extend the period of performance of the lease.
  • For leases of FSL III, IV, or V space for customer agencies other than the FBI, prior to the next option, but no later than April 30, 2024, the National Office of Leasing (NOL), with support from the lease contracting officer as necessary, must make a risk assessment (to be developed and issued by NOL by January 2, 2024) to determine if it’s in GSA’s (or the tenant’s) best interest to modify the lease to add the applicable clauses into the lease before the end of the current option.
    • When the assessment reflects there is no need to immediately modify the lease, the applicable clauses must be incorporated no later than the next option to extend the period of performance of the lease.
    • When the assessment reflects there is an immediate need to modify the lease, the applicable clauses must be incorporated no later than the next option to extend the period of performance of the lease or by July 31, 2024 (whichever is sooner).
  • For leases for the FBI, the applicable clauses must be incorporated no later than the next option to extend the period of performance of the lease or by July 31, 2024 (whichever is sooner).
    • No risk assessment is required for FBI leases.

4. NOL reporting requirements for leases of FSL III, IV, and V space

  • Starting May 1, 2024, NOL must report the number of risk assessments required (i.e., the total number of leases for FSL III, IV, or V space), the number of risk assessments completed, and the number of leases identified that require immediate modification due to the risk assessment findings to spe.request@gsa.gov.
  • Starting August 1, 2024, NOL must report in the same manner the number of existing leases modified as a result of the risk assessments and provide any updates to the data reported above.
  • Starting September 1, 2024, NOL must provide monthly updates to all of the above data until all necessary risk assessments have been completed and all leases have been modified as required by the result of the risk assessments (or as agreed upon by OGP).

5. Attachment A: C-SCRM provisions and clauses for leasing contracts

Attachment A is updated as follows:

The following C-SCRM provisions and clauses, as applicable, must be included in leasing solicitations and/or contracts. The list below does not reflect the representations and certifications captured through the System for Award Management (SAM.gov) (e.g., FAR provision 52.204-7, System for Award Management, FAR provision 52.204-8, Annual Representations and Certifications, or FAR clause 52.204-19, Incorporation by Reference of Representations and Certifications).

Additions via this supplement are indicated by [bold text in brackets].

FAR provisions and clauses
TitleProvision/clauseWhere prescribed
52.204-2, Security RequirementsClause4.404(a)
52.204-9, Personal Identity Verification of Contractor PersonnelClause4.1303
52.204-21, Basic Safeguarding of Covered Contractor Information SystemsClause4.1903
52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered EntitiesClause4.2004
52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or EquipmentProvision4.2105(a) (see also LA-20-11)
52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or EquipmentClause4.2105(b) (see also LA-20-11)
52.204-26, Covered Telecommunications Equipment or Services-RepresentationProvision4.2105(c) (see also LA-20-11)
[52.204-27, Prohibition on a ByteDance Covered ApplicationClause4.2203
52.204-29, Federal Acquisition Supply Chain Security Act Orders-Representation and DisclosuresProvision4.2306
52.204-30, Federal Acquisition Supply Chain Security Act Orders-Prohibition [4]Clause4.2306]
GSAM/R provisions and clauses
TitleProvision/clauseWhere prescribed
552.204-9, Personal Identity Verification RequirementsClause504.1303
552.270-33, Foreign Ownership and Financing Representation for High-Security Leased SpaceClause570.703(c)
552.270-34, Access Limitations for High-Security Leased SpaceClause570.703(d)

Questions regarding this supplement may be directed to GSARPolicy@gsa.gov.

Supplement 1 endnotes

[1] 88 FR 36430
[2] 88 FR 69503
[3] As used in GSAM 570.401.
[4] FAR 4.2306 and 52.204-29 and 52.204-30 are effective 12/04/2023. See 88 Fed. Reg. 69503 (Oct. 5, 2023).

MV-2022-06

Issued 09/16/2022

1. Purpose

The purpose of this acquisition letter (AL) is to clarify the C-SCRM requirements, including provisions and clauses, that must be considered for inclusion in the acquisition of leasehold interests in real property [1] (lease acquisitions).

2. Background

Almost all of GSA’s procurements, including lease acquisitions, can introduce cybersecurity risks to the Government. For example, Federally leased-facilities may contain building and access control systems—computers that monitor and control building operations such as elevators, electrical power, and heating, ventilation, and air conditioning—that are increasingly being connected to other information systems and the Internet.

Further, the adoption and integration of Internet of Things (IoT) and Industrial Internet of Things (IIoT) devices have led to an increasingly interconnected mesh of systems–not just building and access control systems–which expands the attack surface and blurs the once clear functions of cybersecurity and physical security. [2]

The increased connectivity heightens PBS-leased facilities’ vulnerability to cyber attacks, which could compromise security measures, hamper our Federal tenant agencies’ ability to carry out their missions, or cause physical harm to the facilities or their occupants.

Additionally, as noted in previous GSA Orders [3], a series of recent Government-wide and GSA-specific policy changes have highlighted the importance of the Federal Government’s goal to improve its focus on C-SCRM acquisition and considerations.

This AL supplements those policies by addressing the growing nature of cyber-supply chain risks that must be considered during the pre-award and post-award phases by the lease contracting officer and any other members of the leasing acquisition team.

3. Effective date

This AL is effective immediately and remains in effect until rescinded or incorporated into the General Services Acquisition Regulation (GSAR).

GSA is also aware of C-SCRM-related cases on the Regulatory Agenda [4] that will impact GSA, and may be applicable to lease acquisitions. This AL, or the GSAR, may be updated in the future to account for C-SCRM rules impacting lease acquisitions.

4. Applicability

New lease contracting actions

Beginning on 10/01/2022, the provisions and clauses listed in Attachment A, as well as the requirement considerations in Attachment B, are required, as applicable, to all new lease contracting actions (including leasing activities delegated by GSA to other Federal agencies). Specifically:

  • For any open solicitation, the solicitation must be either amended prior to close or the clauses incorporated into the award prior to signature.
  • For any future solicitation, the solicitation must be amended prior to award.

Existing leases

  • Existing FBI leases
    • By 05/01/2023, existing Federal Bureau of Investigation (FBI) leases must be bilaterally modified to include the required clauses and requirements listed in Attachment A and Attachment B.
  • Existing leases for all other agencies
    • The modification of existing leases for all agencies other than the FBI will be addressed in a future supplement to this AL.

Updating leasing templates

Beginning 10/01/2022, the following leasing templates (as well as any future relevant documents) must be updated to reflect the provisions, clauses, and requirements listed in Attachment A and Attachment B.

  • General Clauses Template 3517A and 3517B
  • Lease Contract Templates
  • Request for Lease Proposal Templates

The templates must be further updated as additional C-SCRM related laws, statutes, regulations and/or policies are issued to meet deadline dates listed throughout this AL.

In addition, the Office of Leasing shall work expeditiously to revise appropriate policy and templates relevant to the requirements listed under Attachment B, as well as update its policy (e.g., Leasing Alerts (LA), Leasing Desk Guide (LDG)) and templates to reflect any new applicable C-SCRM related laws, statutes, regulations issued, or best practices and recommendations as issued by other GSA offices or agencies.

5. Requirements

Acquisition planning

  • When the lease involves or may involve information technology or connected building systems (e.g., connected systems listed in Attachment C) the customer agency is responsible for the required information technology coordination and approval. As the servicing agency, GSA should ensure the CIO coordination is appropriately documented. It may be documented in the tenant occupancy agreement or a separate document, such as the Client Project Agreement. The Office of Leasing will work with relevant PBS offices (e.g., Office of Portfolio and Customer Engagement) to communicate such requirements.
  • Future acquisition plans for new leases must include discussion of the reasoning when any C-SCRM-related provision or clause listed in Attachment A will not be included in the planned solicitation and resultant lease award. Such determinations shall be provided to the National Office of Leasing.
  • Lease acquisition team members, including the HCA of the leasing contracting activity, must review General Services Acquisition Manual (GSAM) 504.470 for acquisitions involving classified information before accepting a reimbursable agreement for a requirement involving classified information.
  • Though not required, leasing acquisition team members are not precluded from using the C-SCRM considerations outlined at GSAM 504.7004.
  • Lease acquisition team members may review additional resources highlighted in Section 6 of this AL.

Solicitation and contract award

  • Lease contracting officers must ensure that all C-SCRM-related provisions and clauses listed in Attachment A and the requirements and considerations of Attachment B are incorporated into solicitations and awards for new lease contracts when required by the prescription and as documented in the acquisition plan. Any C-SCRM-related representation clause requiring review (e.g., “FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment”) must be completed as a condition for award.
  • Lease acquisition team members should communicate and highlight the applicable provisions, clauses, and requirements to potential offerors as part of the market outreach/survey process.
  • In collaboration with the customer agency, lease acquisition teams should consider utilizing a C-SCRM related evaluation factor as part of the source selection process including for low-priced technically acceptable offers. For example, a factor could consider the cyber protection measures used to safeguard facilities and occupants by the lessors. Depending on the requirements and mission of the customer agency, this type of factor may be helpful in supporting a trade-off between lessors prioritizing cyber-hygiene and lessors that are not.

Pre and post-award

  • For any potential cyber-supply chain event, including occurrence of an IT security incident, discovery of a prohibited article or source (e.g., an affirmative response under FAR 52.204-24 or 52.204-26), or identification of supply chain risk information, the lease contracting officer or another acquisition team member must contact the GSA IT Service Desk by phone at 866-450-5250 or by email at ITServiceDesk@gsa.gov [5].
  • he lease contracting officer must review C-SCRM related representations and certifications prior to exercising options, or extensions or renewals, or at least annually when applicable (e.g. GSAR 552.270-33, Foreign Ownership and Financing Representation for High-Security Leased Space).

The FAR or GSAR provisions or clauses must not include any deviations unless an approved deviation specific to the relevant provision or clause is signed by the GSA Senior Procurement Executive. Active deviations can be found on GSA InSite’s Acquisition Policy Library.

6. Additional references, resources, and guidance

  • GSA’s C-SCRM InSite page

7. Points of contact

  • For any general policy questions regarding this AL, questions may be directed to GSARPolicy@gsa.gov.
  • For any specific questions regarding implementing the requirements of this AL, questions should be directed to ASKPR@gsa.gov.

8. Attachment A: C-SCRM provisions and clauses for leasing contract

The following provisions and clauses, as applicable, must be included in leasing solicitations and/or contracts. The list below does not reflect the representations and certifications captured through FAR provision 52.204-7, System for Award Management, FAR provision 52.204-8, Annual Representations and Certifications, or FAR clause 52.204-19, Incorporation by Reference of Representations and Certifications.

FAR provisions and clauses
TitleProvision/clauseWhere prescribed
52.204-2, Security RequirementsClause4.404(a)
52.204-9, Personal Identity Verification of Contractor PersonnelClause4.1303
52.204-21, Basic Safeguarding of Covered Contractor Information SystemsClause4.1903
52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered EntitiesClause4.2004
52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or EquipmentProvision4.2105(a) (see also LA-20-11)
52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or EquipmentClause4.2105(b) (see also LA-20-11)
52.204-26, Covered Telecommunications Equipment or Services-RepresentationProvision4.2105(c) (see also LA-20-11)
GSAM/R provisions and clauses
TitleProvision/clauseWhere prescribed
552.204-9, Personal Identity Verification RequirementsClause504.1303
552.270-33, Foreign Ownership and Financing Representation for High-Security Leased SpaceClause570.703(c)
552.270-34, Access Limitations for High-Security Leased SpaceClause570.703(d)

9. Attachment B: GSA policies and requirements related to C-SCRM

Policy/referenceGSA Order PBS 3490.3 CHGE 1
TitleSecurity for Sensitive Building Information Related to Federal Buildings, Grounds, or Property
NotesThis Order applies to all entities that handle, receive, and store CUI building information related to GSA-controlled space, as well as to the access to and generation, dissemination, storage, transfer, and disposal of all such information. It also applies to procurements to acquire, alter, or manage space, either Government-owned or leased, including GSA space that is delegated to other Federal agencies. Appendix C (within the Order) includes CUI language for all solicitations containing CUI information (including Requests for Lease Proposals).
See alsoGSA Order CIO 2103.2, Controlled Unclassified Information (CUI) Policy
Policy/referenceLA-18-05
TitleCybersecurity Measures for Leased Facilities
NotesThis leasing alert provides required and recommended measures for lessors related to cybersecurity protections and precautions in leased facilities. Section 2 (within the LA) provides required measures and recommended guidance, and Attachment 1 provides cybersecurity language that was added to Federal Security Level (FSL) templates.

10. Attachment C: Examples of connected systems in buildings [6]

PBS-leased facilities may include various types of connected systems, such as parts, equipment, services, and technologies that can be a target for cyber-events. Below is a sample list of some of those connected systems. Understanding the needs and mission of your customer agency, as well as any Office of the Chief Information Officer (OCIO) (or similar office) policy the customer may have, can help mitigate C-SCRM risk.

Common systems in federal facilitiesConnected systems
Closed circuit camera systemsCameras, televisions or monitors, and recording equipment, and provide video surveillance capabilities.
Access control systemsCard readers, control panels, access control servers, and infrastructure such as door actuators and communications lines, which restrict access to authorized persons.
Fire annunciation and suppression systemsFire alarms, emergency communication equipment, and water-based or nonwater- based suppression systems, designed to prevent, extinguish, or control a fire or other life safety event.
Building automation systems (commonly manages the HVAC)Also known as energy management control systems, provide centralized control—through the use of software and hardware (e.g., computer, modems, sensors, controllers, and printers)—to monitor and adjust building systems (e.g., temperature settings and schedules for running equipment)—such as a building’s cooling systems.
Power and lighting control systemsLighting devices and their controls, advanced-metering controls, power distribution systems, and emergency power or lighting systems, which are also often managed through a building automation system.
Elevator control systemsOperating machinery, safety systems, and a control system or panel.

Endnotes

[1] Except as noted at GSAR 570.101 
[2] Cybersecurity and Physical Security Convergence [PDF], Cybersecurity & Infrastructure Security Agency (CISA)
[3] GSAM Case 2021-G511 [PDF] and GSAM Case 2021-G512  [PDF]
[4] Unified Agenda of Regulatory and Deregulatory Actions (Agenda) reports on the actions administrative agencies plan to issue in the near and long term. Released by the Office of Information and Regulatory Affairs, the Agenda provides important public notice and transparency about proposed regulatory and deregulatory actions within the Executive Branch.
[5] GSAM 504.7005
[6] Table in Attachment C are adapted from GAO-15-6 

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Last updated: Apr 2, 2025
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GSA.gov

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PER DIEM LOOK-UP

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Rates for Alaska, Hawaii, and U.S. territories and possessions are set by the Department of Defense.

Rates for foreign countries are set by the Department of State.

2 Choose a date


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Rates are available between 10/1/2022 and 09/30/2025.

The End Date of your trip can not occur before the Start Date.

 
 
Additional terms and conditions

Traveler reimbursement is based on the location of the work activities and not the accommodations, unless lodging is not available at the work activity, then the agency may authorize the rate where lodging is obtained.

Unless otherwise specified, the per diem locality is defined as "all locations within, or entirely surrounded by, the corporate limits of the key city, including independent entities located within those boundaries."

Per diem localities with county definitions shall include"all locations within, or entirely surrounded by, the corporate limits of the key city as well as the boundaries of the listed counties, including independent entities located within the boundaries of the key city and the listed counties (unless otherwise listed separately)."

When a military installation or Government - related facility(whether or not specifically named) is located partially within more than one city or county boundary, the applicable per diem rate for the entire installation or facility is the higher of the rates which apply to the cities and / or counties, even though part(s) of such activities may be located outside the defined per diem locality.

Glossary

  • An SBA program that helps provide a level playing field for small businesses owned by socially and economically disadvantaged people or entities that meet the following eligibility requirements:

    • Be a small business
    • Not already have participated in the 8(a) program
    • Be at least 51 percent owned and controlled by U.S. citizens who are economically and socially disadvantaged
    • Be owned by someone whose personal net worth is $750,000 or less.
    • Be owned by someone whose average adjusted gross income for three years is $350,000 or less
    • Be owned by someone with $6 million or less in assets
    • Have the owner manage day-to-day operations and also make long-term decisions
    • Have all its principals demonstrate good character
    • Show potential for success and be able to perform successfully on contracts

    See Title 13 Part 124 of the Code of Federal Regulations for more information.

  • A multiple-award IDIQ governmentwide acquisition contract offering complete and flexible IT solutions worldwide. A best-in-class GWAC and preferred governmentwide solution, Alliant 2 offers:

    • Artificial intelligence
    • Distributed ledger technology
    • Robotic process automation
    • Other types of emerging technologies

    It provides best-value IT solutions to federal agencies, while strengthening chances in federal contracting for small businesses through subcontracting.

  • An agreement established by a government buyer with a Multiple Award Schedule contractor to fill repetitive needs for supplies or services.

  • Types of funds to use on specific expenses.

    • BA51 is for new construction
    • BA53 is for rental of space
    • BA54 is for repairs and alterations below the prospectus level
    • BA55 is for repairs and alterations above the prospectus level
    • BA61 is for operations, except salaries, cleaning, utilities, etc.
  • The work done to make a structure or system ready for use or to bring a construction or development project to a completed state.

  • Negotiated firm-fixed pricing on airline seats for official government travel. The locked-in ticket prices for the fiscal year save federal agencies time and money. Federal employees enjoy flexibility to change their plans without incurring penalties or additional costs. All negotiated rates have:

    • Flexibility to book one-way, multi-leg, and round-trip tickets
    • Lenient refund policies
    • Ability to adjust or cancel flights at no additional cost
    • Unrestricted time limits on ticketing
    • No advance purchase requirements
    • No blackout periods

    Use the CPP search tool to find current fares.

  • From 5 USC 5701(6), "continental United States" means the several states and the District of Columbia, but does not include Alaska or Hawaii.

  • A space where individuals work independently or co-work collaboratively in a shared office. The work environment is similar to a typical office, usually inclusive of office equipment and amenities. Typical features of co-working facilities include work spaces, wireless internet, communal printer/copier/fax, shared kitchens, restrooms and open seating areas. May also be referred to as a “shared office.”

  • A system that is bought from a commercial vendor to solve a particular problem, as opposed to one that a vendor custom builds.

  • An employee who negotiates and awards contracts with vendors and who has the sole authority to change, alter or modify a contract.

  • An employee whose duties are to develop proper requirements and ensure contractors meet the commitments during contract administration, including the timeliness and delivery of quality goods and services as required by the contract.

  • A request of GSA where a federal agency retains and manages all aspects of the procurement process and is able to work with the selected vendor after award.

  • An SBA program that gives preferential consideration for certain government contracts to businesses that meet the following eligibility requirements:

    • Meet all the requirements of the WOSB Federal Contract program
    • Be owned and controlled by one or more women, each with a personal net worth less than $850,000
    • Be owned and controlled by one or more women, each with $450,000 or less in adjusted gross income averaged over the previous three years
    • Be owned and controlled by one or more women, each $6.5 million or less in personal assets

    See Title 13 Part 127 Subpart B of the Code of Federal Regulations for more information.

  • The primary regulation for federal agencies to use when buying supplies and services with funds from Congress.

    Use acquisition.gov to browse FAR parts or subparts or download the full FAR in various formats.

  • The travel and relocation policy for all federal civilian employees and others authorized to travel at government expense.

  • A program that promotes the adoption of secure cloud services across the federal government by providing a standardized approach to security and risk assessment.

  • A GSA business line that provides safe, reliable, low-cost vehicle solutions for federal agency customers and eligible entities. Offerings include:

    • Vehicle purchasing, leasing and short-term rentals
    • Vehicle disposal
    • Maintenance control and accident management
    • Loss prevention and fuel services
    • A fleet management system with detailed, accurate data
  • A charge card for U.S. government personnel to use when paying for fuel and maintenance of GSA Fleet vehicles. Find out where the Fleet card is accepted, how to use it and more.

  • A Department of Homeland Security program that allows members to use expedited lanes at U.S. airports and when crossing international borders by air, land and sea.

  • A charge card for certain U.S. Government employees to use when buying mission-related supplies or services using simplified acquisition procedures, when applicable, and when the total cost does not exceed micro-purchase thresholds.

  • A charge card for U.S. government personnel to use when paying for reimbursable expenses while on official travel. Visit smartpay.gsa.gov for more.

  • A vehicle used to perform an agency’s mission(s), as authorized by the agency.

  • Pre-competed, multiple-award, indefinite delivery, indefinite quantity contracts that agencies can use to buy total IT solutions more efficiently and economically.

  • A ceremony marking the official start of a new construction project, typically involving driving shovels into ground at the site.

  • An online shopping and ordering system at gsaadvantage.gov that provides access for federal government employees and in some cases, state and local entities, to purchase from thousands of contractors offering millions of supplies and services.

  • An online auction site at gsaauctions.gov that allows the general public to bid on and buy excess federal personal property assets such as:

    • Office equipment
    • Furniture
    • Scientific equipment
    • Heavy machinery
    • Airplanes
    • Vessels
    • Vehicles
  • Real property for which GSA is responsible. It can be either federally owned or leased from a public or private property owner.

  • An SBA program that gives preferential consideration for certain government contracts to business that meet the following eligibility requirements:

    • Be a small business
    • Be at least 51 percent owned and controlled by U.S. citizens, a Community Development Corporation, an agricultural cooperative, a Native Hawaiian organization, or an Indian tribe
    • Have its principal office located in a HUBZone
    • Have at least 35 percent of its employees live in a HUBZone

    See Title 13 Part 126 Subpart B of the Code of Federal Regulations for more information.

  • A type of contract when the quantity of supplies or services, above a specified minimum, the government will require is not known. IDIQs help streamline the contract process and speed service delivery.

  • A fee paid by businesses who are awarded contracts under Multiple Award Schedule to cover GSA’s cost of operating the program. The fee is a fixed percentage of reported sales under MAS contracts that contractors pay within 30 calendar days following the completion of each quarter.

  • A law that provides $3.375 billion for us to:

    • Invest in federal buildings with materials and technologies, making them more efficient, saving taxpayer dollars and creating opportunities for small businesses.
    • Help boost the competitiveness of American manufacturers developing materials.

    This includes $2.15 billion for low embodied carbon materials in construction projects, $975 million to support emerging and sustainable technologies, and $250 million for measures to convert more buildings into High Performance Buildings.

  • An investment in our nation’s infrastructure and competitiveness. The law provides funding for LPOE modernization projects that will create new good-paying jobs, bolster safety and security, and make our economy more resilient to supply chain challenges.

  • A written agreement entered into between two federal agencies, or major organizational units within an agency, which specifies the goods to be furnished or tasks to be accomplished by one agency (the servicing agency) in support of the other (the requesting agency).

  • A facility, also known as a border station, that provides controlled entry into or departure from the United States for persons or materials. It houses the U.S. Customs and Border Protection and other federal inspection agencies responsible for the enforcement of federal laws related to entering into or departing from the U.S.

  • An employee who is responsible for preparing, negotiating, awarding and monitoring compliance of lease agreements.

  • Criteria used to select the technically acceptable proposal with the lowest evaluated price. Solicitations must specify that award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors.

  • The rate of reimbursement for driving a privately owned vehicle when your agency authorizes it. Current rates are at gsa.gov/mileage.

  • Long-term governmentwide contracts with commercial firms providing federal, state, and local government buyers access to more than 11 million commercial products and services at volume discount pricing. Also called Schedules or Federal Supply Schedules.

  • The standard federal agencies use to classify business establishments for the purpose of collecting, analyzing, and publishing statistical data related to the U.S. business economy.

  • A family of six separate governmentwide multiple award, IDIQ contracts for management and advisory, facilities, technical and engineering, logistics, intelligence services, research and development, environmental, and enterprise solutions.

  • A formal, signed agreement between GSA’s Public Buildings Service and a federal agency for a specific space assignment.

  • Services performed under a contract with a federal agency that include:

    • Cemetery maintenance
    • Electrical systems and energy management control systems
    • Elevator inspection and maintenance
    • Energy management and audit services
    • Fire alarm and fire suppression system maintenance
    • Janitorial
    • Landscaping and snow removal
    • Marine vessel maintenance and repair services
    • Painting
    • Pest control
    • Plumbing or pipe fitting
    • Refrigeration or heating, cooling, and air conditioning
    • Smart buildings
  • The per day rates for the lower 48 continental United States, which federal employees are reimbursed for expenses incurred while on official travel. Per diem includes three allowances:

    • A rate for lodging
    • A rate for meals
    • A rate for incidental expenses
  • An identification card that allows credentialed government personal to access facilities, computers, or information systems. May also be referred to as HSPD-12 card, LincPass, Smart Card, or CAC.

  • Furniture and equipment such as appliances, wall hangings, technological devices, and the relocation expenses for such property.

  • Information that can be used to distinguish or trace an individual’s identity, either alone or when combined with other information that is linked or linkable to a specific individual. Get our agency's privacy policies and practices as they apply to our employees, contractors, and clients.

  • You should only drive a privately owned vehicle for official travel after your agency evaluates the use of:

    • A common carrier
    • A government-furnished vehicle
    • A rental car

    When your agency has determined a POV to be the most advantageous method of transportation, you are authorized reimbursement for mileage and some additional allowances (parking, bridge, road and tunnel fees, etc.).

  • Approvals from GSA’s congressional authorizing committees, the U.S. Senate Committee on Environment and Public Works and the U.S. House Committee on Transportation and Infrastructure, for proposed capital and leasing projects that require funding over an annually established threshold.

  • Region 1 (New England): Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, Vermont

    Region 2 (Northeast and Caribbean): Northern New Jersey, New York, Puerto Rico, U.S. Virgin Islands

    Region 3 (Mid-Atlantic): Delaware, parts of Maryland, Southern New Jersey, Pennsylvania, parts of Virginia, West Virginia

    Region 4 (Southeast Sunbelt): Alabama, Florida, Georgia, Kentucky, Mississippi, North Carolina, South Carolina, Tennessee

    Region 5 (Great Lakes): Illinois, Indiana, Michigan, Minnesota, Ohio, Wisconsin

    Region 6 (Heartland): Iowa, Kansas, Missouri, Nebraska

    Region 7 (Greater Southwest): Arkansas, Louisiana, New Mexico, Oklahoma, Texas

    Region 8 (Rocky Mountain): Colorado, Montana, North Dakota, South Dakota, Utah, Wyoming

    Region 9 (Pacific Rim): Arizona, California, Hawaii, Nevada

    Region 10 (Northwest Arctic): Alaska, Idaho, Oregon, Washington

    Region 11 (National Capital): Washington, D.C., area including parts of Maryland and Virginia

  • Formal agreements between GSA and a federal agency customer where GSA agrees to provide goods, services, or both, and the federal agency agrees to reimburse GSA’s direct and indirect costs. The customer portal for RWA information is called eRETA at extportal.pbs.gsa.gov.

  • A document used in negotiated procurements to communicate government requirements to prospective contractors (firms holding Multiple Award Schedule contracts) and to solicit proposals (offers) from them.

  • A document used to communicate government requirements, but which do not solicit binding offers. Quotations submitted in response are not offers. The Multiple Award Schedule order is the offer, and then the contractor can do something to show acceptance, like ordering supplies or contacting subcontractors.

  • An SBA program that gives preferential consideration for certain government contracts to businesses that meet the following eligibility requirements:

    • Be a small business
    • Be at least 51% owned and controlled by one or more service-disabled veterans
    • Have one or more service-disabled veterans manage day-to-day operations and also make long-term decisions
    • Eligible veterans must have a service-connected disability
    • Permanently and totally disabled veterans who are unable to manage the daily business operations of their business may still qualify if their spouse or appointed, permanent caregiver is assisting in that management

    See Title 13 Part 128 Subpart B of the Code of Federal Regulations for more information.

  • An SBA designation for businesses that meet size standards set for each NAICS code. Most manufacturing companies with 500 employees or fewer, and most non-manufacturing businesses with average annual receipts under $7.5 million, will qualify as a small business.

    See Title 13 Part 121.201 of the Code of Federal Regulations for more information.

  • To improve and stimulate small business utilization, we award contracts to businesses that are owned and controlled by socially and economically disadvantaged individuals. We have contracting assistance for:

    • 8(a) Business Development contractors
    • Historically underutilized business zone
    • Service-disabled, veteran-owned small businesses
    • Small businesses
    • Small disadvantaged businesses
    • Veteran-owned small businesses
    • Women-owned small businesses
  • A Small Business Administration program that gives preferential consideration for certain government contracts to business that meet the following eligibility requirements:

    • Be a small business
    • The firm must be 51% or more owned and controlled by one or more disadvantaged persons
    • The disadvantaged person or persons must be socially disadvantaged and economically disadvantaged

    See Title 13 Section 124.1001 of the Code of Federal Regulations for more information.

  • The basis for the lease negotiation process, which becomes part of the lease. SFOs include the information necessary to enable prospective offerors to prepare proposals. See SFO minimum requirements.

  • Specific supply and service subcategories within our Multiple Award Schedule. For the Information Technology Category, a SIN might be new equipment or cloud services.

  • An online system at sam.gov, which the U.S. Government uses to consolidate acquisition and award systems for use by contractors wishing to do business with the federal government. Formerly known as FBO.gov, all contracting opportunities valued over $25,000 are posted at sam.gov.

  • When you use a government purchase card, such as the "GSA SmartPay" travel card for business travel, your lodging and rental car costs may be exempt from state sales tax. Individually billed account travel cards are not tax exempt in all states. Search for exemption status, forms and important information.

  • The finishes and fixtures federal agency tenants select that take a space from a shell condition to a finished, usable condition and compliant with all applicable building codes and standards.

  • A statute that applies to all Multiple Award Schedule contracts, unless otherwise stated in the solicitation or contract, which requires contractors to sell to the U.S. Government only products that are manufactured or “substantially transformed” in the U.S. or a TAA-designated country.

  • Vendors report transactional data — information generated when the government purchases goods or services from a vendor — to help us make federal government buying more effective.

    See our TDR page for which SINs are eligible and which line-item data to submit.

  • A unique number required to do business with the federal government.

  • An indicator of how efficiently a federal agency is currently using space, it is traditionally calculated by dividing the usable square feet of the space, by the number of personnel who occupy the space.

  • A Small Business Administration program that gives preferential consideration for certain government contracts to businesses that meet the following eligibility requirements:

    • Be a small business, as defined by the size standard corresponding to any NAICS code listed in the business’s SAM profile
    • Have no less than 51% of the business owned and controlled by one or more veterans
    • For those veterans who are permanently and totally disabled and unable to manage the daily business operations of their business, their business may still qualify if their spouse or appointed, permanent caregiver is assisting in that management

    Get a full list of eligibility requirements.

  • A governmentwide acquisition contract exclusively for service-disabled veteran-owned small businesses to sell IT services such as:

    • Data management
    • Information and communications technology
    • IT operations and maintenance
    • IT security
    • Software development
    • Systems design
    • New and emerging technologies
  • The amount of solid waste, such as trash or garbage, construction and demolition waste, and hazardous waste, that is reused, recycled or composted instead of being put in a landfill or burned.

  • A GSA program designed to promote recycling and reuse of solid waste.

  • A Small Business Administration program that gives preferential consideration for certain government contracts to businesses that meet the following eligibility requirements:

    • Be a small business
    • Be at least 51% owned and controlled by women who are U.S. citizens
    • Have women manage day-to-day operations who also make long-term decisions

    See Title 13 Part 127 Subpart B of the Code of Federal Regulations for more information.