LA-24-03

Revision to Request for Lease Proposal and Lease Templates

Digitally signed by Crofton Whitfield. Effective 10/01/2024.

Crofton Whitfield
Assistant Commissioner
GSA PBS Office of Leasing

Purpose

This Leasing Alert issues revisions to our Public Buildings Service leasing forms and templates as follows:

Request for Lease Proposal and Lease Templates

Global Model — R100 and L100 (RLP and Lease)
On-Airport Model — L201D (Lease)
Warehouse Model — R101WH and L201WH (RLP and Lease)
SLAT — R100 A and L100A (RLP and Lease)
Small Model — Form R103 (RLP) and Supplemental Lease Requirements
FEMA — R103D (Oral RLP), Supplemental Office Lease Requirements, and Supplemental Land Lease Requirements

The significant changes are summarized under Attachment 1.

The Center for Lease Application and Analysis will revise the Automated Advanced Acquisition Program RLP and Lease Templates to conform as appropriate.

Background

The attached templates incorporate policy changes implemented since the prior release of these templates, in addition to suggestions received from regional and other PBS business line stakeholders.

Effective date

This Leasing Alert and attachments are effective for all RLPs issued on or after October 1, 2024.

Cancellation

Leasing Alert LA-23-05, Revision to Leasing Forms and Templates, is canceled and replaced with the new templates attached on this page.

Applicability

This Leasing Alert and its attachments are mandatory and apply to all GSA real property leasing activities and to activities delegated by GSA to other federal agencies.

Instructions and procedures

This Leasing Alert, instructions, and attachments are effective for all RLPs issued on or after the effective date of this Leasing Alert. RLP packages issued prior to this date may be modified at the discretion of the LCO.

Attachments

Attachment 1: Summary of significant changes

Overall edits — note that changes may vary based on model

Request for Lease Proposals templates

Incorporated Leasing Historic Preference Provision per Class Deviation CD-2024-06, Leasing Historic Preference Provision [PDF - 318 KB].
Revised A/E fees and PM fees example to revise and simplify how these overhead fees affect the Present Value Analysis calculation.
Updated blue text for the Floodplain Management Desk Guide update for new construction to consult the Regional NEPA Program Manager for the appropriate Federal Flood Risk Management Standard.
Corrected minor grammatical errors.

Lease templates

Updated for wording or correct website links.
Revised text for fee schedule to include all methods for A/E fees and instructional text for revision at award.
Added paragraphs to capture periodic Lease Above Standard Services that are separate from overtime HVAC.
Separated out requirement for reuse plan for leases over 10,000 RSF.
Removed a listed item from the EISA/Energy Star paragraph related to encouraging renewable energy, as this is not a requirement of the statute. Placed text in paragraph 6.02, Utilities.
Updated the accessibility paragraph to include 36 CFR 1190 when this applies for public right-of-way.
Corrected reference to construction schedule in 4.01 Schedule for Completion of Space.
Changed degree and Fahrenheit references in 6.05, Heating and Air Conditioning for consistency in this paragraph and elsewhere in the template.
Added blue text for 6.19, Recycling and Composting that this paragraph applies during occupancy and is not intended for recycling during construction.
Strengthened testing requirements for Indoor Air Quality complaints.
Removed the provisional acceptance paragraph that was added per LA-21-01 that established non-traditional physical on-site tours in response to COVID, since this was canceled by LA-23-03.
Corrected minor grammatical errors.

The following are edits that are in addition to those noted above, and are specific to a particular model.

FEMA

Removed General Clause Substitutions paragraph from lease templates since the two referenced substitutions are not required
- Incorporated GSAR 552.270-36, System for Award Management - Leasing (JUL) into FEMA Oral RLP instead of FAR provision 52.204-7, System for Award Management (Oct. 2018) Alternate I (Oct. 2018)
- Will rely on FAR clause 52.232-33, Payment by Electronic Funds Transfer-system for Award Management, which is already incorporated into current GSA 3517 templates
Updated Office Lease to adopt Global model actional conditions, in place of actionable mold

On-Airport Lease

Updated to adopt Global model actional conditions, in place of actionable mold.

SLAT RLP & Lease

Added blue text in the beginning of the RLP & Lease to use these templates if the “Average Net Annual Rent is at or below SLAT.” As this is the only text in LA-20-13 that is not captured somewhere else, this LA will be canceled at a future date.

Small RLP

Added blue instructional text to attach solicitation provisions for simplified acquisitions (3516A) and if awarding from initial offers and without negotiations, use GSAR 552.270-1, Instructions to Offerors — Acquisition of Leasehold Interests in Real Property, Alternate II (March 1998). Comparable edits about solicitation provisions for simplified acquisitions made to paragraphs 2.01 and 2.03.