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Memorandum for:
Assistant Commissioners
Public Buildings Service (P)
Office of PBS Financial Services
Office of the Chief Financial Officer (BR)
From:
Aimee Whiteman
Assistant Commissioner
Office of Client Strategy (PC)
Public Buildings Service
Subject:
Revisions to RWA National Policy Manual, Electronic Payments Only for Reimbursable Services
Purpose: Executive Order 14247, entitled Modernizing Payments To and From America’s Bank Account (March 25, 2025), requires agencies to transition all Federal disbursements to electronic payments by September 30, 2025, and to transition all payments made to the Federal Government to electronic payments as soon as practicable. Currently, the Reimbursable Work Authorizations National Policy Manual , PBS 1000.2D (July 30, 2024) (RWA NPM), permits the acceptance of checks and money orders for payment for reimbursable services provided by the Public Buildings Service (PBS). Pending future revisions to the RWA NPM, this memorandum aligns the RWA NPM with Executive Order 14247.
Implementation: Effective October 1, 2025, PBS no longer accepts checks or money orders for payments for reimbursable services. Payment must be made through Pay.gov for all Non-IPAC or non-Federal RWAs that require payment outside the IPAC system.
The following sections of the RWA NPM that permit payment by checks and money orders are, hereby, revised to no longer permit payment by checks or money orders and, instead, require payment through Pay.gov :
This memorandum will remain in effect until a new version of the RWA NPM is issued to incorporate the new payment procedures.
Please contact the National RWA Program Office at AskRWA@gsa.gov with any questions regarding these revisions to the RWA NPM.
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Rates for Alaska, Hawaii, and U.S. territories and possessions are set by the Department of Defense.
Rates for foreign countries are set by the Department of State.
Rates are available between 10/1/2023 and 09/30/2026.
The End Date of your trip can not occur before the Start Date.
Traveler reimbursement is based on the location of the work activities and not the accommodations, unless lodging is not available at the work activity, then the agency may authorize the rate where lodging is obtained.
Unless otherwise specified, the per diem locality is defined as "all locations within, or entirely surrounded by, the corporate limits of the key city, including independent entities located within those boundaries."
Per diem localities with county definitions shall include"all locations within, or entirely surrounded by, the corporate limits of the key city as well as the boundaries of the listed counties, including independent entities located within the boundaries of the key city and the listed counties (unless otherwise listed separately)."
When a military installation or Government - related facility(whether or not specifically named) is located partially within more than one city or county boundary, the applicable per diem rate for the entire installation or facility is the higher of the rates which apply to the cities and / or counties, even though part(s) of such activities may be located outside the defined per diem locality.
U.S. General Services Administration