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If you’re new to federal contracting, you’ll likely see terms like RFI, RFQ, and RFP. These are different types of requests agencies use when buying products or services. Understanding the differences can help you respond appropriately and identify the right opportunities for your business.
An RFI is used when an agency is gathering information.
Why agencies use RFIs:
What this means for you:
Think of an RFI as: “We’re researching — tell us what you can do.”
An RFQ is used when an agency knows what it needs and is looking for pricing information.
Why agencies use RFQs:
What this means for you:
Think of an RFQ as: “We know what we need — how much will it cost?”
An RFP is used when an agency is seeking a complete solution.
Why agencies use RFPs:
What this means for you:
Think of an RFP as: “Show us your full plan and why you’re the best choice.”
| Term | Purpose | What you submit | Stage |
|---|---|---|---|
| RFI | Market research | Information | Early |
| RFQ | Pricing | Quote | Mid |
| RFP | Full solution | Proposal | Final |
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Rates for Alaska, Hawaii, and U.S. territories and possessions are set by the Department of Defense.
Rates for foreign countries are set by the Department of State.
Rates are available between 10/1/2023 and 09/30/2026.
The End Date of your trip can not occur before the Start Date.
Traveler reimbursement is based on the location of the work activities and not the accommodations, unless lodging is not available at the work activity, then the agency may authorize the rate where lodging is obtained.
Unless otherwise specified, the per diem locality is defined as "all locations within, or entirely surrounded by, the corporate limits of the key city, including independent entities located within those boundaries."
Per diem localities with county definitions shall include"all locations within, or entirely surrounded by, the corporate limits of the key city as well as the boundaries of the listed counties, including independent entities located within the boundaries of the key city and the listed counties (unless otherwise listed separately)."
When a military installation or Government - related facility(whether or not specifically named) is located partially within more than one city or county boundary, the applicable per diem rate for the entire installation or facility is the higher of the rates which apply to the cities and / or counties, even though part(s) of such activities may be located outside the defined per diem locality.
U.S. General Services Administration