The Public Buildings Service has transitioned from our current occupancy Agreement tool (OATool/eOA) to a new OA application - the Occupancy Agreement and Space Inventory System (OASIS).
Page contents
PBS OASIS customer user guide
PBS OASIS Customer User Guide [PDF - 2 MB] (Updated June 10, 2024)
OASIS system access and user roles
System updates and OASIS user bulletin
To address system issues, OASIS is operating on a “rapid release schedule” with new updates published every two weeks. These updates, along with other pertinent system information, are summarized in bi-weekly OASIS User Bulletins. Review archived bulletins below. To be added to the bulletin distribution, email PBSOASIS@gsa.gov.
- OASIS Bulletin - October 21, 2024
- CORRECTION to September 19 OASIS Bulleting - October 7, 2024
- OASIS Bulletin - September 19, 2024
- OASIS Bulletin - August 23, 024
- OASIS Bulletin - July 25, 2024
- OASIS Bulletin - July 11, 2024
- OASIS Bulletin - June 27, 2024
- Special Edition - OASIS Bulletin - Jun 10, 2024 (New Customer Portal/Approval Workflow Rollout)
- OASIS Bulletin - May 30, 2024
- OASIS Bulletin - May 16, 2024
- OASIS Bulletin - May 2, 2024
- OASIS Bulletin - April 18, 2024
User training video
The PBS OASIS team is releasing several videos related to the new system and related pricing policy changes.
Please see the offerings below.
Note: Videos marked as “NEW” have been updated to reflect the new customer approval workflow and portal effective June 10,2024. All other videos remain accurate, but were developed prior to the new workflow and portal)
Information sessions and resources
The OASIS transition team has hosted multiple information sessions regarding changes in OA policy and process, as well as training sessions on using the new OASIS system.
You may review resources from past information sessions and trainings including:
PBS OASIS - new customer approval workflow
June 13, 2024
PBS OASIS update and information session
April 11, 2024
Policy and process changes for occupancy agreements
April 5, 2022
Additional Resources
Changes to GSA processes for occupancy agreements
OASIS provides a more efficient and effective way for customers to manage their OAs, but there are changes associated with the transition. Starting immediately, for occupancies effective in the second half of FY24, GSA will send the first OA right before lease or construction contract award, based upon actual bids. This timing change will greatly reduce the volume of OAs sent to customers. The award OA will document a customer’s financial obligation to GSA once a contract is awarded. All OAs will, therefore, represent a pending contract action waiting for customer approval and OA approval is needed in a timely manner to avoid delaying your project.
As part of the project planning process, GSA will continue to provide Client Project Agreements (CPAs) around 30 months prior to a customer’s occupancy effective date (for non-prospectus projects). For prospectus projects, CPAs will be provided around 12-18 months before OMB submission, at the end of strategic requirements development. The CPA is not a financial commitment. It records the high level parameters for your space and the project’s initial financial estimates. The financial obligation comes later upon approval the OA sent shortly before contract award. Learn more about the CPA here; the financial information is captured in Part 2, section h.
OASIS benefits
OASIS offers many benefits to customers, including:
- A concise and easy to read OAs
- Three open fields at the OA level for customer use, e.g., for internal tracking numbers, organization codes/regions, notes, etc.
- Self-service features such as downloading OAs and associated assignment drawings (where available)
- Electronic approval of OAs within the system
- OA status tracking and reporting; notifications and summaries to organize actions
- Space release request submissions and release of space status tracking/reporting
- Billing question submissions and tracking