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The Long Term Lodging (LTL) program is a federal contract vehicle that provides government agencies and travelers with access to pre-vetted vendors who source fully furnished apartments and condominiums for stays of 30 nights or more.
LTL vendors are experienced professionals specializing in government lodging for individual travelers to agencywide acquisitions. All vendors are awarded contracts under GSA’s Multiple Award Schedule (MAS), Special Item Number (SIN) 531110.
FedRooms is GSA’s negotiated hotel rate program for TDY stays up to 30 nights, with rates available up to 99 nights at participating properties. LTL is the right program when you need a fully furnished residential unit, typically for assignments, rotations, or details where a hotel is impractical for an extended stay.
All civilian federal employees traveling on official business are eligible.
Active duty service members and DoD civilian employees may use LTL for CONUS assignments. Certain OCONUS markets are available on a case-by-case basis depending on location and scale.
Only eligible when the sponsoring federal agency funds the lodging through a task order or other authorized purchase method.
Note: Single-family homes are not supported.
| Feature | LTL apartment / condo | Hotel |
|---|---|---|
| Typical monthly cost (30+ days) | Low negotiated government rate | Cost varies by property |
| Kitchen / cooking facilities | Full kitchen included | Limited or none |
| Living space | Separate bedroom and living room | Single room |
| Workspace | Dedicated desk area | Small desk in room |
| Parking | Available as add-on | Paid, extra charge |
| Pet accommodations | Often available if specified in the SOW | Rarely available |
| Laundry | In-unit or on-site | Paid coin laundry or valet |
| Accessibility options | Configurable per requirement | Limited ADA rooms |
| Market availability | CONUS and select OCONUS markets | Nationwide and international |
LTL is a contract vehicle. We have already competed and awarded contracts to qualified lodging vendors under MAS SIN 531110. Agencies and travelers do not need to conduct a full competition from scratch; they work directly with those pre-awarded vendors to obtain quotes and select the best fit.
| Monthly reservation amount | How to pay or procure |
|---|---|
| Under $15,000 / month | Traveler pays directly using their SmartPay government travel card. File a travel claim every 30 days through your agency travel system. |
| $15,000 / month or more | A warranted Contracting Officer is required to create a task order against the LTL BPA or MAS contract. GSA can provide assisted acquisition support. |
| $50,000 or more (total order value) | Eligible for GSA Assisted Acquisition where we manage the full acquisition lifecycle on your behalf. This is recommended for large, multi million dollar acquisitions; however, this is optional. You can still procure on your own with a Contracting Officer. |
Federal employees and service members who need lodging for 30 or more nights in a CONUS market can book LTL directly, with or without agency involvement and if under $15,000 a month.
Per diem & LTL: LTL stays are typically subject to your agency’s per diem rules for lodging. Consult your agency travel policy and use the per diem rate calculator for the applicable location. If your LTL rate exceeds the lodging per diem, your agency may need to authorize an actual expense allowance (AEA).
DoD note: DoD staff can make LTL reservations outside of the Defense Travel System (DTS). Travel claims are still submitted through DTS. Contact your travel office for guidance on voucher submission for LTL stays.
Market size directly affects unit availability and pricing. Evaluate location requirements carefully before committing to a large-scale contract. Availability in smaller markets may be limited.
CONUS markets are fully supported. Select OCONUS markets are available on a case-by-case basis depending on scale and location
LTL vendors are experienced sourcing multiple units across government lodging markets. Engage vendors early with a detailed SOW to allow adequate lead time.
Allow sufficient procurement lead time. Complex, multi-unit requirements take longer to source and price. We recommend initiating vendor outreach as early as possible.
In addition to the individual traveler elements listed in Section 2, large-scale SOWs should include:
| Scenario | Recommended approach | Notes |
|---|---|---|
| Single unit, under $15K/month | Traveler uses a SmartPay card and files a travel claim every 30 days. | No task order required. |
| Single unit, $15K/month or more | Agency Contracting Officer issues task order against MAS. | CO must be warranted. |
| Multi-unit, complex requirement | Either GSA Assisted Acquisition or your agency Contracting Officer issues task order against MAS. | Fees apply for Assisted Acquisitions. |
| Time-sensitive or surge requirement | Contact vendors and GSA simultaneously. Provide a draft SOW. | Early engagement is critical. For emergency or disaster lodging use Emergency Lodging Services. |
For complex, high-value, or multi-unit requirements, the Assisted Acquisition team can manage the procurement on your behalf. This removes the burden of acquisition from your agency and leverages our specialized expertise in government lodging markets.
This option is recommended for large, multi-million dollar acquisitions. For smaller requirements, agencies should use their own Contracting Officer to issue a task order directly against the MAS. We recommend Assisted Acquisitions in the following scenarios:
How to get started with Assisted Acquisition
Contact the Travel Programs team at Travel.Programs@gsa.gov. Include a brief description of your requirement (location, approximate number of units, period of performance, and timeline).
LTL is part of the Multiple Award Schedule (MAS). Vendors must complete the MAS application process to become eligible to compete for government LTL task orders. We recommend you confirm your eligibility before you apply:
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Rates for Alaska, Hawaii, and U.S. territories and possessions are set by the Department of Defense.
Rates for foreign countries are set by the Department of State.
Rates are available between 10/1/2023 and 09/30/2026.
The End Date of your trip can not occur before the Start Date.
Traveler reimbursement is based on the location of the work activities and not the accommodations, unless lodging is not available at the work activity, then the agency may authorize the rate where lodging is obtained.
Unless otherwise specified, the per diem locality is defined as "all locations within, or entirely surrounded by, the corporate limits of the key city, including independent entities located within those boundaries."
Per diem localities with county definitions shall include"all locations within, or entirely surrounded by, the corporate limits of the key city as well as the boundaries of the listed counties, including independent entities located within the boundaries of the key city and the listed counties (unless otherwise listed separately)."
When a military installation or Government - related facility(whether or not specifically named) is located partially within more than one city or county boundary, the applicable per diem rate for the entire installation or facility is the higher of the rates which apply to the cities and / or counties, even though part(s) of such activities may be located outside the defined per diem locality.
U.S. General Services Administration