Consider transactional data reporting

Transactional data reporting, or TDR, is our way of collecting data about the prices paid for products and services sold through the Multiple Award Schedule and helps us better understand what the government purchases. We implemented the TDR pilot under specific special item numbers as a less-burdensome alternative to legacy pricing disclosure requirements for vendors.

The TDR pilot is a result of an Acquisition Regulation final rule published in June 2016 requiring vendors to report transactional data from orders placed against certain MAS, governmentwide indefinite delivery, indefinite quantity, and governmentwide acquisition contracts.

You will report line item data on 16 elements each month

If you opt into TDR, you will use our Sales Reporting Portal to report this data:

1. Contract or BPA number
2. Delivery, task order number, or procurement instrument identifier
3. Non-federal entity
4. Special item number
5. Description of deliverable
6. Manufacturer name
7. Manufacturer part number
8. Unit measure
9. Universal product code
10. Quantity of item
11. Price paid per unit
12. Total price
13. Federal customer*
14. Order date*
15. Ship date*
16. ZIP code shipped to*

*Indicates a new field that will be collected starting July 1, 2024, on an optional basis for no less than six months.

Things to keep in mind

New MAS offerors

• Only some SINs are eligible to participate.
• You do not have to opt in, even if your SIN(s) are eligible.
• If you have a blend of eligible and non-eligible SINs, and you choose to opt-in for the eligible one(s), your entire contract will be subject to TDR.
• If you opt in on eOffer, you cannot change your decision later.
• If you mistakenly opt in for SIN(s) that are not eligible, you will have to withdraw your offer, or we will have to reject it.

Existing MAS contractors

• When you submit your offer for a follow-on contract, you can opt-in on eOffer if your SIN(s) are eligible.
• If you intend to hold continuous contracts — where you leave the existing contract open for a finite period of time to accommodate active Blanket Purchase Agreements and also have a new MAS contract — you should have the same TDR status for both contracts.
• Having the same TDR status for both contracts simplifies contract administration and facilitates compliance with contract terms and conditions. However, FAS contracting officers do have the discretion to award the new MAS contract with a different TDR participation status than your non-surviving MAS contract.

Compare requirements for TDR and non-TDR offers

Type	TDR offer and award requirements	Traditional offer and award requirements (non-TDR)
Commercial sales practice	Not required	You must submit a CSP disclosure with the offer or certain modification requests, and we may require it when exercising options.
Most favored customer and basis of award information	Not required	You must submit the most favored customer and basis of award information with the offer and with certain modification requests. We must be able to identify this at time of award. You must maintain the MFC and BOA price-discount relationship that you established at the time of award throughout the life of the contract.
Tracking of price reduction violations	Not required	You must track and report price reduction violations.
Evaluation criteria	We evaluate offers according to GSAR 538.270-2.	We evaluate orders according to GSAR 538.270-1.
Transactional data reporting	You must report information on 16 transactional data elements within 30 days after the end of each month. See GSAR 552.238-80 ALTERNATE I for more info.	You do not report TDR data, but must report total aggregate contract sales by SIN on a quarterly basis within 30 days after the end of each quarter.
Industrial funding fee	You must remit IFF within 30 days after the end of each quarter.	You must remit IFF within 30 days after the end of each quarter.

SINs eligible for TDR pilot

Source: Available offerings spreadsheet, which is available with the MAS solicitation.

Demand data sharing

GSA shares contractor-reported TDR data publicly on the Vendor Support Center in the form of demand data. New demand data files are posted every other month and display top-selling products across GSA’s General Supplies and Services and Information Technology Category business lines.

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