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  • Per diem lookup
Buy through us
Explore buy through us
Category management
Government property for sale or lease
Personal property (tangible goods)
Real property (real estate and buildings) for public use
Real property sales
Vehicle sales
Products and services
Human capital
Industrial products and services
Office management
Professional services
Security and protection
Transportation and logistics services
Purchasing programs
Assisted acquisition
Commercial platforms
Emergency acquisition basic ordering agreements
Federal strategic sourcing initiative
Fleet management
HCaTS and HCaTS SB
OASIS and OASIS SB
Requisition programs
State and local programs
Shared services
Payroll services
Support services for CABs
Sell to government
Explore sell to government
Step 1: Learn about government contracting
Ways you can sell to government
How to access contract opportunities
Conduct market research
Step 2: Compete for a contract
Register your business
Certify as a small business
Become a schedule holder
Market your business
Research active solicitations
Respond to a solicitation
What to expect during the award process
Step 3: Manage your contract
Comply with contractual requirements
Handle contract modifications
Monitor past performance evaluations
Real estate
Explore real estate
Design and construction
3D-4D building information modeling
Computer-aided design standards
Engineering
Project management information system
Prospectus thresholds
Facilities management
Security
Tenant services
Water quality management
Our properties
Owned and leased properties
Regional buildings
Renting property
Real estate services
Leasing
Real property disposal
Reimbursable services (RWA)
For businesses seeking opportunities
For workers in federal buildings
Voice of the customer
Workplace optimization
Commercial coworking
Federal coworking
Policy and regulations
Explore policy and regulations
Acquisition management policy
Aviation management policy
Information technology policy
Real property management policy
Relocation management policy
Travel management policy
Vehicle management policy
Regulations
Federal acquisition regulations
Federal management regulations
Federal travel regulations
Small business
Explore small business
Small business goals
Register your business
Explore business models
Research the federal market
Subcontracting and other partnerships
Forecast of contracting opportunities
Small business resources
Small business contacts
Small business events
Videos
Travel
Explore travel
Plan a trip
Per diem rates
Transportation (airfare rates, POV rates, etc.)
Lodging
Travel charge card
Travel and lodging services
E-gov travel service (ETS)
Rideshare
Travel category schedule
Federal travel regulation
Technology
Explore technology
Build websites and digital services
Purchasing programs
Cloud computing services
Cybersecurity products and services
Governmentwide acquisition contracts
MAS information technology
USAccess
Government initiatives
Artificial Intelligence
Cybersecurity
Emerging citizen technology
FedRAMP
Federal identity, credentials, and access management
Robotic process automation community
Technology modernization fund
Training
About us
Explore about us
Background and history
Overview
Mission and strategic goals
Role in presidential transitions
Careers
Get an internship
Launch your career
Elevate your professional career
Discover special hiring paths
Resources and related links
Events and training
Our training programs
Newsroom
Agency blog
Congressional testimony
GSA does that podcast
News releases
Speeches
Videos
Organization
Leadership directory
Federal Acquisition Service
Public Buildings Service
Staff offices
Regions
Region 1 | New England
Region 2 | Northeast and Caribbean
Region 3 | Mid-Atlantic
Region 4 | Southeast Sunbelt
Region 5 | Great Lakes
Region 6 | Heartland
Region 7 | Greater Southwest
Region 8 | Rocky Mountain
Region 9 | Pacific Rim
Region 10 | Northwest/Arctic
Region 11 | National Capital Region
Contact us
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  7. 2025 GSA Payroll Newsletter
On this page
  • Some important changes occurring in 2025
  • Review your earnings and leave statement in Employee Express
  • Salary changes for 2025
  • Federal Income Tax Withholding, IRS Form W-4
  • Use IRS Form W-4 if you want to tell us not to withhold any federal income tax
  • Updates to 2024 Wage and Tax Statement, IRS Form W-2
  • Federal, state, and local income tax changes
  • TSP deferral limits
  • Supplemental wage withholding rate
  • Cancellation of Debt, IRS Form 1099-C
  • Old-age, survivors, and disability insurance, and Medicare rates
  • Flexible Savings Account
  • Pre-tax Qualified Transportation Fringe Benefits Program
  • Exceptions
  • Combined Federal Campaign contributions
  • Official worksite for location-based pay purposes
  • Within-grade pay increases
  • Allowances for employees relocated to or temporarily deployed in foreign areas
  • GSA Voluntary Leave Transfer Program
  • Employment and income verification
  • Employee Express Earnings and Leave Statement
  • Employee Express 12-month lock out due to inactivity
  • What do I need to do?
  • What happens if my account becomes locked?
  • EEX technical assistance
  • Pay periods
  • Federal holidays
  • Contact information

2025 GSA Payroll Newsletter

Jan. 8, 2025

Memorandum for:
All General Services Administration and GSA Payroll Services Client Agency Employees

From:
GSA
Payroll Services Division
Office of Chief Financial Officer

The 2025 payroll newsletter provides general information for all GSA and client agency employees. As a reminder, the GSA Office of the Chief Financial Officer Payroll Operations provides payroll services for executive branch, legislative branch and quasi-federal employees. This newsletter covers many payroll issues and serves as a summary of changes effective in calendar year 2025.

Some important changes occurring in 2025

  • An across-the-board 1.7% pay raise, plus a 0.3% locality pay adjustment.
  • Rate changes to Federal Employees Health Benefits.
  • New 2025 Combined Federal Campaign contributions.
  • Federal, state and local tax changes.
  • Increase to Pre-Tax Qualified Transportation Fringe Benefits Program.

Review your earnings and leave statement in Employee Express

Each pay period, you are provided with your ELS, which you can use to confirm the accuracy of your pay and leave.

Although your servicing HR office, supervisor, and the GSA Payroll staff have many internal controls in place and make every effort to process your personnel, timecard, and payroll actions promptly and without error, administrative errors can happen. One way to ensure that these errors are kept to a minimum is for you to review your biweekly ELS. You can access your ELS through the Employee Express portal and use it to check for errors in your pay, benefits, deductions, and leave balances.

Reviewing your ELS every pay period is important, especially at the beginning of the calendar year when many changes are implemented. If there is an error in your pay from either pay calculation or withholdings and you are overpaid, you will be required to pay back any overpayments received as a debt to the government.

The Comptroller General of the United States has repeatedly ruled that if an employee has information available to them regarding their pay and an error occurs, they must pay back any resulting overpayments. In rare instances and on a case-by-case basis, an erroneous overpayment may be waived. In that event, the erroneous overpayment becomes taxable and will be reportable to the Internal Revenue Service to determine if it is taxable income.

Salary changes for 2025

Differences in your pay beginning in the pay period ending, or PPE, on Jan. 25, 2025, and electronically transferred on Jan. 31, 2025, may be the result of one or more of the following changes:

  • An across-the-board pay raise of 1.7 percent, plus a 0.3 percent locality pay adjustment.
  • Federal Employee Health Benefits Insurance rate changes.
  • 2025 Combined Federal Campaign contributions.
  • Federal Employee Dental and Vision Insurance Program changes.
  • Federal, state, and local tax changes.
  • Flexible Spending Account Health Care amounts increased.

Federal Income Tax Withholding, IRS Form W-4

The IRS Form W-4, Employee’s Withholding Allowance Certificate, is used by employees to designate how much of their taxable income is to be withheld and remitted to the IRS as advance tax payments throughout the year. To help you with calculating your tax withholdings, the IRS provides a Tax Withholding Estimator.

Please note that the IRS Form W-4 does go through updates and changes. The GSA Payroll monitors and updates its payroll system to comply with these changes. Refer to the IRS website to download the latest form and research your questions when making and submitting your changes.

You can update your federal income tax withholdings one of two ways:

  1. Sign into Employee Express and click on “Federal Tax” on the left side of the main menu.
  2. Go to the IRS website, download IRS Form W-4, complete the form, sign it, and send to the GSA Payroll via email at KC-Payroll.Finance@gsa.gov, fax at 816-823-5435, or postal mail at GSA Payroll (BGC) 2300 Main Street 2NW Kansas City, MO 64108.

Use IRS Form W-4 if you want to tell us not to withhold any federal income tax

You may claim exemption from federal tax withholding for 2025 if you meet both of the following conditions: You have no federal income tax liability in 2024 and you expect to have no federal income tax liability in 2025. You had no federal income tax liability in 2024 if either of these is true:

  1. Your total tax on line 24 on your 2024 Form 1040 or 1040-SR is zero (or less than line 32).
  2. You were not required to file a return because your income was below the filing threshold for your correct filing status.

If you claim exemption, you will have no income tax withheld from your paycheck and may owe taxes and penalties when you file your 2025 tax return. You have two options to claim exempt from federal tax:

  1. Using the Federal Tax (W-4) function on Employee Express, select the check box at the bottom of the next screen and certify the statements on the final tax “Exempt” screen.
  2. To claim exemption from withholding, certify that you meet both of the conditions above by writing “Exempt” on Form W-4 in the space below Step 4(c). Then, complete Steps 1(a), 1(b), and 5. Do not complete any other steps. You will need to submit a new Form W-4 by Feb. 18, 2025.

Please note that effective Feb. 15, 2025, your prior year IRS Form W-4 (2024) filing “Exempt” status expires. If GSA Payroll has not received an IRS Form W-4 for the 2025 tax year by Feb. 18, 2025, we will begin withholding federal income tax under the “single/no exemption” formula as of PPE March 8, 2025. There are no refunds of tax withholdings if the IRS Form W-4 claiming “Exempt” status is submitted late.

Updates to 2024 Wage and Tax Statement, IRS Form W-2

We will issue the 2024 IRS Form W-2, Wage and Tax Statement through Employee Express. If you received your 2023 IRS Form W-2 electronically or you registered to receive an electronic 2024 IRS Form W-2 before the close of business on Dec. 14, 2024, you will receive your 2024 IRS Form W-2 via EEX.

We will make the online 2024 IRS Form W-2 available to all employees on or before Jan. 31, 2025, through the EEX website. If you elect to receive your IRS Form W-2 in paper format, your IRS Form W-2 will be postmarked and mailed by Jan. 31, 2025.

Upon an employee’s separation, we will automatically set the indicator to have your W-2 mailed to your address on record with the Payroll Operations.

You should review your IRS Form W-2 closely for legibility, accuracy, and completeness. The instructional guide for reading the 2024 IRS Form W-2 is available may be found on the GSA Payroll website. You should compare the IRS Form W-2 with your final earnings and leave statement for PPE Dec. 14, 2024, to verify accuracy and completeness of the tax information included on the IRS Form W-2. Report any discrepancies to us by email to kc-payroll.finance@gsa.gov.

Federal, state, and local income tax changes

We updated the 2025 federal tax rate changes in the payroll system. The changes were reflected on your ELS in PPE Dec. 28, 2024. In addition, the following states and localities also have new payroll tax formulas.

  • Arkansas
  • California
  • Hawaii
  • Illinois
  • Indiana
  • Iowa
  • Kentucky
  • Louisiana
  • Maine
  • Minnesota
  • Missouri
  • Mississippi
  • Montana
  • Nebraska
  • North Carolina
  • Oregon
  • Rhode Island
  • South Carolina
  • Vermont
  • West Virginia
  • Indiana counties
  • Ohio school tax

Additional states have not published withholding rates for 2025. As these states publish new guidelines, we will send a message through EEX to notify employees.

Note: Please review your ELS to determine these effects on your pay.

TSP deferral limits

The IRS deferral limit for 2025 is $23,500. If you are turning 50 or are over the age of 50, you may contribute an additional $7,500  for a total of $31,000 in 2025. Under a change made in SECURE 2.0, a higher catch-up contribution limit applies for employees aged 60, 61, 62 and 63 who participate in these plans. For 2025, this higher catch-up contribution limit is $11,250 instead of $7,500. Taxpayers can deduct contributions to a traditional IRA if they meet certain conditions. Additional information regarding these rules can be found in IRS Notice 2024-80.

Supplemental wage withholding rate

Supplemental wages are non-regular wage payments to an employee. They include payments such as awards, overtime, severance pay, back pay, voluntary separation incentive payments, amended timecards and retroactive pay increases.

The federal income tax withholding rate for supplemental wages for 2025 will continue to be 22 percent (as in 2024). State and local taxes are applied as well.

Cancellation of Debt, IRS Form 1099-C

If a federal government agency, financial institution, or a credit union cancels or forgives a debt owed of $600 or more, an IRS Form 1099-C, Cancellation of Debt, will be provided to you.

Generally, you must include all canceled amounts, even if less than $600, on the “Other income” line of IRS Form 1040, U.S. Individual Income Tax Return. IRS Form 1099-C, will be mailed by Jan. 31, 2025.

If you have additional questions on preparing your individual tax return please consult with the IRS or your personal financial adviser.

Old-age, survivors, and disability insurance, and Medicare rates

The 2024 and 2025 wage base limits for these two programs are shown in the table below. In 2025, the Medicare tax rate is 1.45%. The OASDI tax rate is 6.2%. 

YearOASDI wage base limitMedicare wage base limit
2024$168,600Unlimited*
2025$176,100Unlimited*

*Under a provision of the Affordable Care Act, the employee-paid portion of the Medicare tax is subject to the 0.9 percent additional Medicare tax on amounts over the statutory thresholds that are not inflation-adjusted and thus apply to more employees each year.

An individual is liable for additional Medicare tax if the individual’s wages, compensation, or self-employment income (together with that of his or her spouse, if filing a joint return) exceed the threshold amount for the individual’s filing status:

Filing statusThreshold amount
Married filing jointly$250,000
Married filing separate$125,000
Single$200,000
Head of household (with qualifying person)$200,000
Qualifying widow(er) with dependent child$200,000

Note: An employer is responsible for withholding the additional Medicare tax from wages or railroad retirement, RRTA, compensation it pays to an employee in excess of $200,000 in a calendar year, without regard to filing status.

Flexible Savings Account

The IRS increased the Flexible Spending Account, FSAFEDS, Health Care employee contribution limit by $100, from $3,200 in 2024 to $3,300 for 2025.

The 2025 FSAFEDS Health Care carryover is $660. This is an increase of $20 from the 2024 carryover limit of $640.

Pre-tax Qualified Transportation Fringe Benefits Program

The IRS regulations allow employees to use pre-tax earnings to pay for the monthly cost of qualified vanpools, qualified parking expenses, or transit passes (where the agency does not provide a transit pass issued directly to their employees).

The IRS regulations (effective January 2025) authorize employees to claim up to $325 per month in qualified parking benefits. In addition, employees can also claim up to $325 per month for transportation in a commuter highway vehicle (a vehicle seating six or more passengers, not counting the driver). The $325 monthly benefit for a commuter highway vehicle, when combined with the Transit Fare Subsidy, cannot exceed the $325 per month limitation.

Reminder for all GSA employees already enrolled in the TEA-21 benefit program: if your monthly costs change or you no longer qualify for the pre-tax transportation benefit, complete GSA Form 3667 Application for Pretax Transportation Fringe Benefits (TEA-21) Program. If you are an employee of a GSA Payroll client agency use Optional Form 3667 to update or cancel your participation in the TEA-21 benefit program. Links to these forms can be found on the GSA website under the “Forms, Documents and Other Links” tab.

Once an employee completes the appropriate Form 3667, send the form to the GSA Payroll at:

KC-Payroll.Finance@gsa.gov
816-823-5435
GSA Payroll (BGC) 2300 Main Street 2NW Kansas City, MO 64108

Exceptions

Employees of the Railroad Retirement Board, RRB, should contact Patricia Hopkins at 312-751-4511, 708-943-8604, or patricia.hopkins@rrb.gov with questions specifically related to the RRB Pre-Tax Transit Benefits Program.

Employees of the Senate Restaurant Associates are not eligible for the Pre-tax Qualified Transportation Fringe Benefits Program through the GSA Payroll.

Combined Federal Campaign contributions

All employee 2025 CFC contributions will take effect in the PPE Jan. 25, 2025 (EFT pay date Jan. 31, 2025). Please verify your CFC withholding for this PPE by checking your ELS against your pledge receipt. The 2025 CFC pledges received for new employees will take effect in the first pay period after receipt.

Official worksite for location-based pay purposes

Certain location-based pay entitlements (such as locality payments, special rate supplements and non-foreign area cost-of-living allowances) are based on the location of the employee’s official worksite associated with the employee’s position of record. An agency must document an employee’s official worksite on the employee’s Notification of Personnel Action (Standard Form 50 or equivalent). See “Duty Station” blocks 38 and 39 of the Standard Form 50 showing the city/county and state in which the official worksite is located.

Your official worksite is generally the location where you regularly perform your duties. If your work involves recurring travel or your work location varies on a recurring basis, your official worksite is the location where the work activities of your position of record are based, as determined by your employing agency, subject to the requirement that your official worksite must be in a locality pay area where you regularly perform work.

Whenever you receive a notification of a HR personnel change, it is your responsibility to verify the accuracy of the change and report to your servicing HR office if you find an error. If you have any questions about your duty station, please contact your servicing HR Office. If there is an error in your pay because of a change in your official duty station and you are overpaid, you will be required to pay back any overpayments received as a debt to the government.

Within-grade pay increases

Within-grade increases, or WGI, are pay increases received by federal employees after they have served a specific amount of time at a certain grade level and demonstrated at least an acceptable level of performance.

A WGI is effective on the first day of the first pay period beginning on or after the completion of the required waiting period. You can calculate your next WGI by finding the effective date on the SF-50, Notification of Personnel Action for your last WGI and using the chart below.

Whenever you have a personnel change, it is your responsibility to verify the accuracy of the change and report to your servicing HR office and supervisor if you find an error. If you have any questions about your WGI date, please contact your servicing HR office. If there is an error in your WGI effective date and you are overpaid, you will be required to pay back any overpayments received as a debt to the government.

WGI stepWaiting period between steps
2, 3, and 452 calendar weeks (1 year)
5, 6, and 7104 calendar weeks (2 years)
8, 9, and 10156 calendar weeks (3 years)

Allowances for employees relocated to or temporarily deployed in foreign areas

The Department of State Standardized Regulations governs employee allowances and benefits available to the U.S. Government civilians assigned to foreign areas. If you are an employee who is assigned to a foreign area, you should check both the DSSR and your agency’s implementing policies for guidance on a specific allowance. The DSSR and other information of foreign allowances may be found on the State Department’s website.

GSA employees may refer to HRM 9592.1A GSA Policy on Allowances and Differentials Payable in Foreign Areas.

GSA Voluntary Leave Transfer Program

The GSA VLTP allows employees to donate annual leave to employees who are experiencing (or whose family member is experiencing) a medical emergency. Your donation may not exceed the lesser of:

  • One-half of the annual leave the donor would be entitled to accrue during the leave year in which the donation is made. For example, if you are in the 8-hour leave category no more than 104 hours could be donated or,
  • If the employee is projected to otherwise forfeit “use-or-lose” leave at the end of the year, the number of hours remaining in the leave year of the donation for which the employee is scheduled to work and receive pay.

Approved donated leave recipients should contact their timekeeper or supervisor if you have questions on your donated leave balance. Also, remember it is your responsibility to review your ELS and work with your timekeeper and supervisor to ensure that the correct amount of donated leave is charged to your time and attendance records. For more information on the GSA Voluntary Leave Transfer Program visit the VLTP website.

Employment and income verification

Our Office of the Chief Financial Officer, OCFO, partners with The Work Number®, or TWN, from Equifax to provide automated income and employment verifications. Visit our TWN page for further information about this program.

Employee Express Earnings and Leave Statement

GSA and client agency employees can view their ELS electronically through the Office of Personnel Management’s Employee Express website. Employee Express provides timely access to your pay and leave data as early as the Thursday afternoon following the end of the pay period. You have online access to current pay period, prior pay period and year-to-date pay and leave data, and topical information regarding payroll issues.

Employee Express also allows you to view and change the following payroll information (for personnel changes use HR Links employee self-service area):

  • Combined Federal Campaign
  • Direct deposit
  • Financial allotments
  • Federal and state tax withholdings
  • Health savings allotment
  • W-2 hard copy on/off
  • 1095-C hard copy on/off
  • History personnel/payroll actions
  • W-2 Forms
  • 1095-C Forms

Employee Express 12-month lock out due to inactivity

The Office of Personnel Management’s Employee Express application has security procedures that will lock all EEX user accounts that have been inactive for 12 months.

What do I need to do?

Be sure to log into Employee Express at least every 12 months to ensure your account remains active. You can enter a personal email address, if you prefer, to allow you to receive inactivity notifications without access to your GSA email account.

What happens if my account becomes locked?

If your account becomes locked, click the “Submit Help Request” button on the EEX homepage to contact the EEX Help Desk. In the help request form, include a short message (such as “EEX account locked”) in the comments section to expedite the process.

EEX technical assistance

If you need technical assistance, contact the EEX Help Desk by clicking “Submit Help Request” on the EEX website, and complete the request form. Questions concerning specific personnel information should be directed to your servicing HR Office.

For payroll information, contact the GSA Payroll Customer Service Center at:

KC-Payroll.Finance@gsa.gov
844-303-6515
816-823-5435
GSA Payroll (BGC) 2300 Main Street 2NW Kansas City, MO 64108

Pay periods

There are 26 pay periods in 2025 and a copy of this payroll calendar and the following additional information may be of interest:

  • The first pay period in 2025 is PPE Dec. 28, 2024, and the last pay period is PPE Dec. 13, 2025.
  • The last EFT pay date is Dec. 19, 2025. The last “Official” pay date will be on Dec. 24, 2025.
  • The leave year-end date is Jan. 10, 2026.
  • Employees earning six hours of annual leave will earn 10 hours in PPE Dec. 27, 2025.

Federal holidays

The calendar year 2025 federal holidays are found on the OPM website.

Contact information

If you have payroll questions or concerns contact us at:

KC-Payroll.Finance@gsa.gov
844-303-6515
816-823-5435
GSA Payroll (BGC) 2300 Main Street 2NW Kansas City, MO 64108

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Last updated: Jan 8, 2025
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Rates for Alaska, Hawaii, and U.S. territories and possessions are set by the Department of Defense.

Rates for foreign countries are set by the Department of State.

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Rates are available between 10/1/2022 and 09/30/2025.

The End Date of your trip can not occur before the Start Date.

 
 
Additional terms and conditions

Traveler reimbursement is based on the location of the work activities and not the accommodations, unless lodging is not available at the work activity, then the agency may authorize the rate where lodging is obtained.

Unless otherwise specified, the per diem locality is defined as "all locations within, or entirely surrounded by, the corporate limits of the key city, including independent entities located within those boundaries."

Per diem localities with county definitions shall include"all locations within, or entirely surrounded by, the corporate limits of the key city as well as the boundaries of the listed counties, including independent entities located within the boundaries of the key city and the listed counties (unless otherwise listed separately)."

When a military installation or Government - related facility(whether or not specifically named) is located partially within more than one city or county boundary, the applicable per diem rate for the entire installation or facility is the higher of the rates which apply to the cities and / or counties, even though part(s) of such activities may be located outside the defined per diem locality.

Glossary

  • An SBA program that helps provide a level playing field for small businesses owned by socially and economically disadvantaged people or entities that meet the following eligibility requirements:

    • Be a small business
    • Not already have participated in the 8(a) program
    • Be at least 51 percent owned and controlled by U.S. citizens who are economically and socially disadvantaged
    • Be owned by someone whose personal net worth is $750,000 or less.
    • Be owned by someone whose average adjusted gross income for three years is $350,000 or less
    • Be owned by someone with $6 million or less in assets
    • Have the owner manage day-to-day operations and also make long-term decisions
    • Have all its principals demonstrate good character
    • Show potential for success and be able to perform successfully on contracts

    See Title 13 Part 124 of the Code of Federal Regulations for more information.

  • From 5 USC 5701(6), "continental United States" means the several states and the District of Columbia, but does not include Alaska or Hawaii.

  • A multiple-award IDIQ governmentwide acquisition contract offering complete and flexible IT solutions worldwide. A best-in-class GWAC and preferred governmentwide solution, Alliant 2 offers:

    • Artificial intelligence
    • Distributed ledger technology
    • Robotic process automation
    • Other types of emerging technologies

    It provides best-value IT solutions to federal agencies, while strengthening chances in federal contracting for small businesses through subcontracting.

  • An agreement established by a government buyer with a Multiple Award Schedule contractor to fill repetitive needs for supplies or services.

  • Types of funds to use on specific expenses.

    • BA51 is for new construction
    • BA53 is for rental of space
    • BA54 is for repairs and alterations below the prospectus level
    • BA55 is for repairs and alterations above the prospectus level
    • BA61 is for operations, except salaries, cleaning, utilities, etc.
  • The work done to make a structure or system ready for use or to bring a construction or development project to a completed state.

  • Negotiated firm-fixed pricing on airline seats for official government travel. The locked-in ticket prices for the fiscal year save federal agencies time and money. Federal employees enjoy flexibility to change their plans without incurring penalties or additional costs. All negotiated rates have:

    • Flexibility to book one-way, multi-leg, and round-trip tickets
    • Lenient refund policies
    • Ability to adjust or cancel flights at no additional cost
    • Unrestricted time limits on ticketing
    • No advance purchase requirements
    • No blackout periods

    Use the CPP search tool to find current fares.

  • A space where individuals work independently or co-work collaboratively in a shared office. The work environment is similar to a typical office, usually inclusive of office equipment and amenities. Typical features of co-working facilities include work spaces, wireless internet, communal printer/copier/fax, shared kitchens, restrooms and open seating areas. May also be referred to as a “shared office.”

  • A system that is bought from a commercial vendor to solve a particular problem, as opposed to one that a vendor custom builds.

  • An employee who negotiates and awards contracts with vendors and who has the sole authority to change, alter or modify a contract.

  • An employee whose duties are to develop proper requirements and ensure contractors meet the commitments during contract administration, including the timeliness and delivery of quality goods and services as required by the contract.

  • A request of GSA where a federal agency retains and manages all aspects of the procurement process and is able to work with the selected vendor after award.

  • An SBA program that gives preferential consideration for certain government contracts to businesses that meet the following eligibility requirements:

    • Meet all the requirements of the WOSB Federal Contract program
    • Be owned and controlled by one or more women, each with a personal net worth less than $850,000
    • Be owned and controlled by one or more women, each with $450,000 or less in adjusted gross income averaged over the previous three years
    • Be owned and controlled by one or more women, each $6.5 million or less in personal assets

    See Title 13 Part 127 Subpart B of the Code of Federal Regulations for more information.

  • The primary regulation for federal agencies to use when buying supplies and services with funds from Congress.

    Use acquisition.gov to browse FAR parts or subparts or download the full FAR in various formats.

  • The travel and relocation policy for all federal civilian employees and others authorized to travel at government expense.

  • A program that promotes the adoption of secure cloud services across the federal government by providing a standardized approach to security and risk assessment.

  • A GSA business line that provides safe, reliable, low-cost vehicle solutions for federal agency customers and eligible entities. Offerings include:

    • Vehicle purchasing, leasing and short-term rentals
    • Vehicle disposal
    • Maintenance control and accident management
    • Loss prevention and fuel services
    • A fleet management system with detailed, accurate data
  • A charge card for U.S. government personnel to use when paying for fuel and maintenance of GSA Fleet vehicles. Find out where the Fleet card is accepted, how to use it and more.

  • A Department of Homeland Security program that allows members to use expedited lanes at U.S. airports and when crossing international borders by air, land and sea.

  • A charge card for certain U.S. Government employees to use when buying mission-related supplies or services using simplified acquisition procedures, when applicable, and when the total cost does not exceed micro-purchase thresholds.

  • A charge card for U.S. government personnel to use when paying for reimbursable expenses while on official travel. Visit smartpay.gsa.gov for more.

  • A vehicle used to perform an agency’s mission(s), as authorized by the agency.

  • A pre-competed, multiple-award, indefinite delivery, indefinite quantity contract that agencies can use to buy total IT solutions more efficiently and economically.

  • A ceremony marking the official start of a new construction project, typically involving driving shovels into ground at the site.

  • An online shopping and ordering system at gsaadvantage.gov that provides access for federal government employees and in some cases, state and local entities, to purchase from thousands of contractors offering millions of supplies and services.

  • An online auction site at gsaauctions.gov that allows the general public to bid on and buy excess federal personal property assets such as:

    • Office equipment
    • Furniture
    • Scientific equipment
    • Heavy machinery
    • Airplanes
    • Vessels
    • Vehicles
  • Real property for which GSA is responsible. It can be either federally owned or leased from a public or private property owner.

  • An SBA program that gives preferential consideration for certain government contracts to business that meet the following eligibility requirements:

    • Be a small business
    • Be at least 51 percent owned and controlled by U.S. citizens, a Community Development Corporation, an agricultural cooperative, a Native Hawaiian organization, or an Indian tribe
    • Have its principal office located in a HUBZone
    • Have at least 35 percent of its employees live in a HUBZone

    See Title 13 Part 126 Subpart B of the Code of Federal Regulations for more information.

  • A type of contract when the quantity of supplies or services, above a specified minimum, the government will require is not known. IDIQs help streamline the contract process and speed service delivery.

  • A fee paid by businesses who are awarded contracts under Multiple Award Schedule to cover GSA’s cost of operating the program. The fee is a fixed percentage of reported sales under MAS contracts that contractors pay within 30 calendar days following the completion of each quarter.

  • A law that provides $3.375 billion for us to:

    • Invest in federal buildings with low-carbon materials and sustainable technologies, making them more efficient, saving taxpayer dollars and creating opportunities for small businesses
    • Leverage emerging clean technologies to achieve greater carbon reductions and catalyze American innovation
    • Help boost the competitiveness of American manufacturers developing sustainable materials

    This includes $2.15 billion for low embodied carbon materials in construction projects, $975 million to support emerging and sustainable technologies, and $250 million for measures to convert more buildings into High Performance Green Buildings.

  • An investment in our nation’s infrastructure and competitiveness. The law provides funding for LPOE modernization projects that will create new good-paying jobs, bolster safety and security, and make our economy more resilient to supply chain challenges.

  • A written agreement entered into between two federal agencies, or major organizational units within an agency, which specifies the goods to be furnished or tasks to be accomplished by one agency (the servicing agency) in support of the other (the requesting agency).

  • A facility, also known as a border station, that provides controlled entry into or departure from the United States for persons or materials. It houses the U.S. Customs and Border Protection and other federal inspection agencies responsible for the enforcement of federal laws related to entering into or departing from the U.S.

  • An employee who is responsible for preparing, negotiating, awarding and monitoring compliance of lease agreements.

  • Criteria used to select the technically acceptable proposal with the lowest evaluated price. Solicitations must specify that award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors.

  • The rate of reimbursement for driving a privately owned vehicle when your agency authorizes it. Current rates are at gsa.gov/mileage.

  • Long-term governmentwide contracts with commercial firms providing federal, state, and local government buyers access to more than 11 million commercial products and services at volume discount pricing. Also called Schedules or Federal Supply Schedules.

  • The standard federal agencies use to classify business establishments for the purpose of collecting, analyzing, and publishing statistical data related to the U.S. business economy.

  • A family of six separate governmentwide multiple award, IDIQ contracts for management and advisory, facilities, technical and engineering, logistics, intelligence services, research and development, environmental, and enterprise solutions.

  • A formal, signed agreement between GSA’s Public Buildings Service and a federal agency for a specific space assignment.

  • Services performed under a contract with a federal agency that include:

    • Cemetery maintenance
    • Electrical systems and energy management control systems
    • Elevator inspection and maintenance
    • Energy management and audit services
    • Fire alarm and fire suppression system maintenance
    • Janitorial
    • Landscaping and snow removal
    • Marine vessel maintenance and repair services
    • Painting
    • Pest control
    • Plumbing or pipe fitting
    • Refrigeration or heating, cooling, and air conditioning
    • Smart buildings
  • The per day rates for the lower 48 continental United States, which federal employees are reimbursed for expenses incurred while on official travel. Per diem includes three allowances:

    • A rate for lodging
    • A rate for meals
    • A rate for incidental expenses
  • An identification card that allows credentialed government personal to access facilities, computers, or information systems. May also be referred to as HSPD-12 card, LincPass, Smart Card, or CAC.

  • Furniture and equipment such as appliances, wall hangings, technological devices, and the relocation expenses for such property.

  • Information that can be used to distinguish or trace an individual’s identity, either alone or when combined with other information that is linked or linkable to a specific individual. Get our agency's privacy policies and practices as they apply to our employees, contractors, and clients.

  • You should only drive a privately owned vehicle for official travel after your agency evaluates the use of:

    • A common carrier
    • A government-furnished vehicle
    • A rental car

    When your agency has determined a POV to be the most advantageous method of transportation, you are authorized reimbursement for mileage and some additional allowances (parking, bridge, road and tunnel fees, etc.).

  • Approvals from GSA’s congressional authorizing committees, the U.S. Senate Committee on Environment and Public Works and the U.S. House Committee on Transportation and Infrastructure, for proposed capital and leasing projects that require funding over an annually established threshold.

  • Region 1 (New England): Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, Vermont

    Region 2 (Northeast and Caribbean): Northern New Jersey, New York, Puerto Rico, U.S. Virgin Islands

    Region 3 (Mid-Atlantic): Delaware, parts of Maryland, Southern New Jersey, Pennsylvania, parts of Virginia, West Virginia

    Region 4 (Southeast Sunbelt): Alabama, Florida, Georgia, Kentucky, Mississippi, North Carolina, South Carolina, Tennessee

    Region 5 (Great Lakes): Illinois, Indiana, Michigan, Minnesota, Ohio, Wisconsin

    Region 6 (Heartland): Iowa, Kansas, Missouri, Nebraska

    Region 7 (Greater Southwest): Arkansas, Louisiana, New Mexico, Oklahoma, Texas

    Region 8 (Rocky Mountain): Colorado, Montana, North Dakota, South Dakota, Utah, Wyoming

    Region 9 (Pacific Rim): Arizona, California, Hawaii, Nevada

    Region 10 (Northwest Arctic): Alaska, Idaho, Oregon, Washington

    Region 11 (National Capital): Washington, D.C., area including parts of Maryland and Virginia

  • Formal agreements between GSA and a federal agency customer where GSA agrees to provide goods, services, or both, and the federal agency agrees to reimburse GSA’s direct and indirect costs. The customer portal for RWA information is called eRETA at extportal.pbs.gsa.gov.

  • A document used in negotiated procurements to communicate government requirements to prospective contractors (firms holding Multiple Award Schedule contracts) and to solicit proposals (offers) from them.

  • A document used to communicate government requirements, but which do not solicit binding offers. Quotations submitted in response are not offers. The Multiple Award Schedule order is the offer, and then the contractor can do something to show acceptance, like ordering supplies or contacting subcontractors.

  • An SBA program that gives preferential consideration for certain government contracts to businesses that meet the following eligibility requirements:

    • Be a small business
    • Be at least 51% owned and controlled by one or more service-disabled veterans
    • Have one or more service-disabled veterans manage day-to-day operations and also make long-term decisions
    • Eligible veterans must have a service-connected disability
    • Permanently and totally disabled veterans who are unable to manage the daily business operations of their business may still qualify if their spouse or appointed, permanent caregiver is assisting in that management

    See Title 13 Part 128 Subpart B of the Code of Federal Regulations for more information.

  • An SBA designation for businesses that meet size standards set for each NAICS code. Most manufacturing companies with 500 employees or fewer, and most non-manufacturing businesses with average annual receipts under $7.5 million, will qualify as a small business.

    See Title 13 Part 121.201 of the Code of Federal Regulations for more information.

  • To improve and stimulate small business utilization, we award contracts to businesses that are owned and controlled by socially and economically disadvantaged individuals. We have contracting assistance for:

    • 8(a) Business Development contractors
    • Historically underutilized business zone
    • Service-disabled, veteran-owned small businesses
    • Small businesses
    • Small disadvantaged businesses
    • Veteran-owned small businesses
    • Women-owned small businesses
  • A Small Business Administration program that gives preferential consideration for certain government contracts to business that meet the following eligibility requirements:

    • Be a small business
    • The firm must be 51% or more owned and controlled by one or more disadvantaged persons
    • The disadvantaged person or persons must be socially disadvantaged and economically disadvantaged

    See Title 13 Section 124.1001 of the Code of Federal Regulations for more information.

  • The basis for the lease negotiation process, which becomes part of the lease. SFOs include the information necessary to enable prospective offerors to prepare proposals. See SFO minimum requirements.

  • Specific supply and service subcategories within our Multiple Award Schedule. For the Information Technology Category, a SIN might be new equipment or cloud services.

  • An online system at sam.gov, which the U.S. Government uses to consolidate acquisition and award systems for use by contractors wishing to do business with the federal government. Formerly known as FBO.gov, all contracting opportunities valued over $25,000 are posted at sam.gov.

  • When you use a government purchase card, such as the "GSA SmartPay" travel card for business travel, your lodging and rental car costs may be exempt from state sales tax. Individually billed account travel cards are not tax exempt in all states. Search for exemption status, forms and important information.

  • The finishes and fixtures federal agency tenants select that take a space from a shell condition to a finished, usable condition and compliant with all applicable building codes and standards.

  • A statute that applies to all Multiple Award Schedule contracts, unless otherwise stated in the solicitation or contract, which requires contractors to sell to the U.S. Government only products that are manufactured or “substantially transformed” in the U.S. or a TAA-designated country.

  • An option for vendors to report transactional data — information generated when the government purchases goods or services from a vendor — to help us make federal government buying more effective.

    See our TDR page for which SINs are eligible and which line-item data to submit.

  • A unique number required to do business with the federal government.

  • An indicator of how efficiently a federal agency is currently using space, it is traditionally calculated by dividing the usable square feet of the space, by the number of personnel who occupy the space.

  • A Small Business Administration program that gives preferential consideration for certain government contracts to businesses that meet the following eligibility requirements:

    • Be a small business, as defined by the size standard corresponding to any NAICS code listed in the business’s SAM profile
    • Have no less than 51% of the business owned and controlled by one or more veterans
    • For those veterans who are permanently and totally disabled and unable to manage the daily business operations of their business, their business may still qualify if their spouse or appointed, permanent caregiver is assisting in that management

    Get a full list of eligibility requirements.

  • A governmentwide acquisition contract exclusively for service-disabled veteran-owned small businesses to sell IT services such as:

    • Data management
    • Information and communications technology
    • IT operations and maintenance
    • IT security
    • Software development
    • Systems design
    • New and emerging technologies
  • The amount of solid waste, such as trash or garbage, construction and demolition waste, and hazardous waste, that is reused, recycled or composted instead of being put in a landfill or burned.

  • A GSA program designed to promote recycling and reuse of solid waste.

  • A Small Business Administration program that gives preferential consideration for certain government contracts to businesses that meet the following eligibility requirements:

    • Be a small business
    • Be at least 51% owned and controlled by women who are U.S. citizens
    • Have women manage day-to-day operations who also make long-term decisions

    See Title 13 Part 127 Subpart B of the Code of Federal Regulations for more information.