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We estimate that rent in G-Invoicing will go live in May 2025. We plan to phase in customers based on trading partner readiness. Prior to initiating rent orders in G-Invoicing, each customer must sign the GT&C with us for rent.
Yes, you must turn on the Constructive Order Acceptance feature in G-Invoicing for us to create the GT&C.
You can start now by emailing ginvoicing.rent@gsa.gov to begin the process. We will coordinate with you and notify you to go into G-Invoicing to provide your customer information such as group name and your agency location code, or ALC. We will cite our legal authorities for all rent GT&Cs that establish the purpose and authority per 40 U.S.C. § 586(b).
We maintain the ALC for each customer’s Agency Bureau Code. Each occupancy agreement is associated with an Agency Bureau Code. In G-Invoicing, every rent order must be associated with a GT&C that includes the specific ALC and group name for the Agency Bureau Code.
Every order will include details like occupancy agreement number, location, bureau, ALC, Treasury Account Symbols, and line of accounting. Separate GT&Cs do not need to be established to differentiate these elements in your rent payments.
Yes. See details in the answer above.
For rent, we prefer to sign one GT&C with each customer agency. However, if you require more than one GT&C for any individual ALC, you will need to provide us with a list of Agency Bureau Codes to associate to each GT&C. This may be necessary for agencies with varying signatory authorities across ALCs, or where you need to differentiate the group name across orders.
Our rent orders will cite only the parent group name on all orders. You may have any number of subordinate groups assigned, as needed.
It allows the subordinate group to view all the orders of the parent group. However, our rent orders will cite only the parent group name on all orders. Subgroups can be added to a GT&C with an administrative change. It does not have to be signed again.
We prefer to sign a 10-year GT&C with customers. The GT&C period of performance is independent of the term on individual occupancy agreements.
No. We will transition agencies to G-Invoicing at a bureau level. All occupancy agreements for a bureau must transition to G-Invoicing together. We will not phase in by occupancy agreements, geographical location, or otherwise split transactions within a bureau.
If customers have multiple bureaus with the same ALC, they do not need to move to G-Invoicing simultaneously. Individual bureaus can transition to G-Invoicing, while other bureaus may not be ready. Rent will continue under the current Intra-Governmental Payment and Collection, or IPAC, process until we activate the bureau for use in G-Invoicing.
There is one order, one line, and one schedule per occupancy agreement per month.
Rent orders are FOB source.
Rent follows a seller-facilitated workflow. We upload all rent orders into G-Invoicing. On the 16th of the month, we upload one G-Invoicing order for each occupancy agreement.
Then there will be a seven calendar-day pause, during which customers can accept the order, reject the order, or take no action.
On the 24th, for orders not rejected, the status will automatically change to open for performance. We submit performance and then settlement occurs immediately.
If there is an issue with an order, email ginvoicing.rent@gsa.gov.
For rent orders rejected during the seven-day pause, we work with you to resolve the issues and re-submit the order. If a rejection is not resolved by month end, we will submit the order the following month and the Constructive Order Acceptance time period of the seven-day pause restarts. Where applicable, agencies may need to record expense accruals
Prior to performance, during the seven calendar-day pause, you may change your TAS/TSYM or line of accounting, LOA, on an individual order. We use this updated information on subsequent monthly orders for that occupancy agreement.
For TAS/TSYM or LOA changes that apply to your entire bureau, including fiscal year updates, we continue to process those updates prior to generating the monthly orders. Any bureau level changes requested after the 15th of the month are implemented in the following month’s orders.
| G-Invoicing field | FIDs description | GSA mapping description | GSA mapping example |
|---|---|---|---|
| Order tracking number | Servicing agency order number | Occupancy agreement number | ADC00020 |
| Address identifier | Ship to address 1 | Building name from the occupancy agreement | GSA headquarters |
| Address 1 | Ship to address 2 | Line address of the building location from the occupancy agreement | 1800 F St NW |
| City | Ship to city | City of the building location from the occupancy agreement | Washington |
| Postal code | Ship to postal code | ZIP code of the building location from the occupancy agreement | 20405 |
| State | Ship to state | State code of the building location from the occupancy agreement | District of Columbia |
| Country | Ship to country code | Country code of the building location from the occupancy agreement | US |
| Unit of measure | Reimbursable line costs unit of measure | US Dollars | DO |
| Unit cost | Order schedule unit price | Set to $1.00 | $1.00 |
| Quantity | Order schedule quantity | Used to record the dollar amount of Rent due | 5382.75 |
| Additional accounting classification | Details additional accounting information used by the agencies for internal tracking | Customer fund source (optional information such as line of accounting provided by the customer or MIPR number) | 107000507669.254G.001 2039095.S.0047436.11 |
We maintain TAS information at a bureau level to facilitate rent orders in G-Invoicing, including for new occupancy agreements. We will continue to request updates for fiscal year changes to TAS numbers.
During the seven calendar-day pause, you may change the TAS on an order prior to performance. We use this updated TAS on subsequent month orders.
If performance has already occurred and the TAS needs to be corrected, contact us at ginvoicing.rent@gsa.gov to determine if we may be able to assist.
Access Rent on the Web, or ROW, for billing detail information. New users can request access to ROW with this form or by email at COPBSApp@gsa.gov.
Similar to IPAC, the G-Invoicing order will have a single total amount.
If a rent adjustment is for a month prior to May 2025 (or prior to when your agency is live in G-Invoicing for rent orders) we must send the adjustment via IPAC. You should ensure you are able to continue to use IPAC for these adjustments.
If a rent adjustment is for May 2025 and later, for a month in which a G-Invoicing order was generated, we modify the pertinent month’s rent order. We send the modified order and the constructive order acceptance window applies.
Current month adjustments are included in the current month order, netting out with the total monthly rent amount. Detailed information about prior or current month adjustments are provided in the current month’s bill in ROW.
If there is an issue with an order, reach out to your PBS contact listed on the ROW bill instead of rejecting the order. The order cannot be credited if it is in a rejected state.
Normal G-Invoicing rent processing occurs, and we upload orders on the 16th of the month. We continue to post notices on ROW concerning rent performance and billing status.
We only allow one TAS per order for a single occupancy agreement at go live. We hope to support multiple TAS in the future.
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Rates for Alaska, Hawaii, and U.S. territories and possessions are set by the Department of Defense.
Rates for foreign countries are set by the Department of State.
Rates are available between 10/1/2022 and 09/30/2025.
The End Date of your trip can not occur before the Start Date.
Traveler reimbursement is based on the location of the work activities and not the accommodations, unless lodging is not available at the work activity, then the agency may authorize the rate where lodging is obtained.
Unless otherwise specified, the per diem locality is defined as "all locations within, or entirely surrounded by, the corporate limits of the key city, including independent entities located within those boundaries."
Per diem localities with county definitions shall include"all locations within, or entirely surrounded by, the corporate limits of the key city as well as the boundaries of the listed counties, including independent entities located within the boundaries of the key city and the listed counties (unless otherwise listed separately)."
When a military installation or Government - related facility(whether or not specifically named) is located partially within more than one city or county boundary, the applicable per diem rate for the entire installation or facility is the higher of the rates which apply to the cities and / or counties, even though part(s) of such activities may be located outside the defined per diem locality.
An SBA program that helps provide a level playing field for small businesses owned by socially and economically disadvantaged people or entities that meet the following eligibility requirements:
See Title 13 Part 124 of the Code of Federal Regulations for more information.
From 5 USC 5701(6), "continental United States" means the several states and the District of Columbia, but does not include Alaska or Hawaii.
A multiple-award IDIQ governmentwide acquisition contract offering complete and flexible IT solutions worldwide. A best-in-class GWAC and preferred governmentwide solution, Alliant 2 offers:
It provides best-value IT solutions to federal agencies, while strengthening chances in federal contracting for small businesses through subcontracting.
An agreement established by a government buyer with a Multiple Award Schedule contractor to fill repetitive needs for supplies or services.
Types of funds to use on specific expenses.
The work done to make a structure or system ready for use or to bring a construction or development project to a completed state.
Negotiated firm-fixed pricing on airline seats for official government travel. The locked-in ticket prices for the fiscal year save federal agencies time and money. Federal employees enjoy flexibility to change their plans without incurring penalties or additional costs. All negotiated rates have:
Use the CPP search tool to find current fares.
A space where individuals work independently or co-work collaboratively in a shared office. The work environment is similar to a typical office, usually inclusive of office equipment and amenities. Typical features of co-working facilities include work spaces, wireless internet, communal printer/copier/fax, shared kitchens, restrooms and open seating areas. May also be referred to as a “shared office.”
A system that is bought from a commercial vendor to solve a particular problem, as opposed to one that a vendor custom builds.
An employee who negotiates and awards contracts with vendors and who has the sole authority to change, alter or modify a contract.
An employee whose duties are to develop proper requirements and ensure contractors meet the commitments during contract administration, including the timeliness and delivery of quality goods and services as required by the contract.
A request of GSA where a federal agency retains and manages all aspects of the procurement process and is able to work with the selected vendor after award.
An SBA program that gives preferential consideration for certain government contracts to businesses that meet the following eligibility requirements:
See Title 13 Part 127 Subpart B of the Code of Federal Regulations for more information.
The primary regulation for federal agencies to use when buying supplies and services with funds from Congress.
Use acquisition.gov to browse FAR parts or subparts or download the full FAR in various formats.
The travel and relocation policy for all federal civilian employees and others authorized to travel at government expense.
A program that promotes the adoption of secure cloud services across the federal government by providing a standardized approach to security and risk assessment.
A GSA business line that provides safe, reliable, low-cost vehicle solutions for federal agency customers and eligible entities. Offerings include:
A charge card for U.S. government personnel to use when paying for fuel and maintenance of GSA Fleet vehicles. Find out where the Fleet card is accepted, how to use it and more.
A Department of Homeland Security program that allows members to use expedited lanes at U.S. airports and when crossing international borders by air, land and sea.
A charge card for certain U.S. Government employees to use when buying mission-related supplies or services using simplified acquisition procedures, when applicable, and when the total cost does not exceed micro-purchase thresholds.
A charge card for U.S. government personnel to use when paying for reimbursable expenses while on official travel. Visit smartpay.gsa.gov for more.
A vehicle used to perform an agency’s mission(s), as authorized by the agency.
A pre-competed, multiple-award, indefinite delivery, indefinite quantity contract that agencies can use to buy total IT solutions more efficiently and economically.
A ceremony marking the official start of a new construction project, typically involving driving shovels into ground at the site.
An online shopping and ordering system at gsaadvantage.gov that provides access for federal government employees and in some cases, state and local entities, to purchase from thousands of contractors offering millions of supplies and services.
An online auction site at gsaauctions.gov that allows the general public to bid on and buy excess federal personal property assets such as:
Real property for which GSA is responsible. It can be either federally owned or leased from a public or private property owner.
An SBA program that gives preferential consideration for certain government contracts to business that meet the following eligibility requirements:
See Title 13 Part 126 Subpart B of the Code of Federal Regulations for more information.
A type of contract when the quantity of supplies or services, above a specified minimum, the government will require is not known. IDIQs help streamline the contract process and speed service delivery.
A fee paid by businesses who are awarded contracts under Multiple Award Schedule to cover GSA’s cost of operating the program. The fee is a fixed percentage of reported sales under MAS contracts that contractors pay within 30 calendar days following the completion of each quarter.
A law that provides $3.375 billion for us to:
This includes $2.15 billion for low embodied carbon materials in construction projects, $975 million to support emerging and sustainable technologies, and $250 million for measures to convert more buildings into High Performance Green Buildings.
An investment in our nation’s infrastructure and competitiveness. The law provides funding for LPOE modernization projects that will create new good-paying jobs, bolster safety and security, and make our economy more resilient to supply chain challenges.
A written agreement entered into between two federal agencies, or major organizational units within an agency, which specifies the goods to be furnished or tasks to be accomplished by one agency (the servicing agency) in support of the other (the requesting agency).
A facility, also known as a border station, that provides controlled entry into or departure from the United States for persons or materials. It houses the U.S. Customs and Border Protection and other federal inspection agencies responsible for the enforcement of federal laws related to entering into or departing from the U.S.
An employee who is responsible for preparing, negotiating, awarding and monitoring compliance of lease agreements.
Criteria used to select the technically acceptable proposal with the lowest evaluated price. Solicitations must specify that award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors.
The rate of reimbursement for driving a privately owned vehicle when your agency authorizes it. Current rates are at gsa.gov/mileage.
Long-term governmentwide contracts with commercial firms providing federal, state, and local government buyers access to more than 11 million commercial products and services at volume discount pricing. Also called Schedules or Federal Supply Schedules.
The standard federal agencies use to classify business establishments for the purpose of collecting, analyzing, and publishing statistical data related to the U.S. business economy.
A family of six separate governmentwide multiple award, IDIQ contracts for management and advisory, facilities, technical and engineering, logistics, intelligence services, research and development, environmental, and enterprise solutions.
A formal, signed agreement between GSA’s Public Buildings Service and a federal agency for a specific space assignment.
Services performed under a contract with a federal agency that include:
The per day rates for the lower 48 continental United States, which federal employees are reimbursed for expenses incurred while on official travel. Per diem includes three allowances:
An identification card that allows credentialed government personal to access facilities, computers, or information systems. May also be referred to as HSPD-12 card, LincPass, Smart Card, or CAC.
Furniture and equipment such as appliances, wall hangings, technological devices, and the relocation expenses for such property.
Information that can be used to distinguish or trace an individual’s identity, either alone or when combined with other information that is linked or linkable to a specific individual. Get our agency's privacy policies and practices as they apply to our employees, contractors, and clients.
You should only drive a privately owned vehicle for official travel after your agency evaluates the use of:
When your agency has determined a POV to be the most advantageous method of transportation, you are authorized reimbursement for mileage and some additional allowances (parking, bridge, road and tunnel fees, etc.).
Approvals from GSA’s congressional authorizing committees, the U.S. Senate Committee on Environment and Public Works and the U.S. House Committee on Transportation and Infrastructure, for proposed capital and leasing projects that require funding over an annually established threshold.
Region 1 (New England): Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, Vermont
Region 2 (Northeast and Caribbean): Northern New Jersey, New York, Puerto Rico, U.S. Virgin Islands
Region 3 (Mid-Atlantic): Delaware, parts of Maryland, Southern New Jersey, Pennsylvania, parts of Virginia, West Virginia
Region 4 (Southeast Sunbelt): Alabama, Florida, Georgia, Kentucky, Mississippi, North Carolina, South Carolina, Tennessee
Region 5 (Great Lakes): Illinois, Indiana, Michigan, Minnesota, Ohio, Wisconsin
Region 6 (Heartland): Iowa, Kansas, Missouri, Nebraska
Region 7 (Greater Southwest): Arkansas, Louisiana, New Mexico, Oklahoma, Texas
Region 8 (Rocky Mountain): Colorado, Montana, North Dakota, South Dakota, Utah, Wyoming
Region 9 (Pacific Rim): Arizona, California, Hawaii, Nevada
Region 10 (Northwest Arctic): Alaska, Idaho, Oregon, Washington
Region 11 (National Capital): Washington, D.C., area including parts of Maryland and Virginia
Formal agreements between GSA and a federal agency customer where GSA agrees to provide goods, services, or both, and the federal agency agrees to reimburse GSA’s direct and indirect costs. The customer portal for RWA information is called eRETA at extportal.pbs.gsa.gov.
A document used in negotiated procurements to communicate government requirements to prospective contractors (firms holding Multiple Award Schedule contracts) and to solicit proposals (offers) from them.
A document used to communicate government requirements, but which do not solicit binding offers. Quotations submitted in response are not offers. The Multiple Award Schedule order is the offer, and then the contractor can do something to show acceptance, like ordering supplies or contacting subcontractors.
An SBA program that gives preferential consideration for certain government contracts to businesses that meet the following eligibility requirements:
See Title 13 Part 128 Subpart B of the Code of Federal Regulations for more information.
An SBA designation for businesses that meet size standards set for each NAICS code. Most manufacturing companies with 500 employees or fewer, and most non-manufacturing businesses with average annual receipts under $7.5 million, will qualify as a small business.
See Title 13 Part 121.201 of the Code of Federal Regulations for more information.
To improve and stimulate small business utilization, we award contracts to businesses that are owned and controlled by socially and economically disadvantaged individuals. We have contracting assistance for:
A Small Business Administration program that gives preferential consideration for certain government contracts to business that meet the following eligibility requirements:
See Title 13 Section 124.1001 of the Code of Federal Regulations for more information.
The basis for the lease negotiation process, which becomes part of the lease. SFOs include the information necessary to enable prospective offerors to prepare proposals. See SFO minimum requirements.
Specific supply and service subcategories within our Multiple Award Schedule. For the Information Technology Category, a SIN might be new equipment or cloud services.
An online system at sam.gov, which the U.S. Government uses to consolidate acquisition and award systems for use by contractors wishing to do business with the federal government. Formerly known as FBO.gov, all contracting opportunities valued over $25,000 are posted at sam.gov.
When you use a government purchase card, such as the "GSA SmartPay" travel card for business travel, your lodging and rental car costs may be exempt from state sales tax. Individually billed account travel cards are not tax exempt in all states. Search for exemption status, forms and important information.
The finishes and fixtures federal agency tenants select that take a space from a shell condition to a finished, usable condition and compliant with all applicable building codes and standards.
A statute that applies to all Multiple Award Schedule contracts, unless otherwise stated in the solicitation or contract, which requires contractors to sell to the U.S. Government only products that are manufactured or “substantially transformed” in the U.S. or a TAA-designated country.
An option for vendors to report transactional data — information generated when the government purchases goods or services from a vendor — to help us make federal government buying more effective.
See our TDR page for which SINs are eligible and which line-item data to submit.
A unique number required to do business with the federal government.
An indicator of how efficiently a federal agency is currently using space, it is traditionally calculated by dividing the usable square feet of the space, by the number of personnel who occupy the space.
A Small Business Administration program that gives preferential consideration for certain government contracts to businesses that meet the following eligibility requirements:
A governmentwide acquisition contract exclusively for service-disabled veteran-owned small businesses to sell IT services such as:
The amount of solid waste, such as trash or garbage, construction and demolition waste, and hazardous waste, that is reused, recycled or composted instead of being put in a landfill or burned.
A GSA program designed to promote recycling and reuse of solid waste.
A Small Business Administration program that gives preferential consideration for certain government contracts to businesses that meet the following eligibility requirements:
See Title 13 Part 127 Subpart B of the Code of Federal Regulations for more information.
U.S. General Services Administration