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Agencies are required to report the occupancy and the actual utilization rates of space in public buildings, as defined in 40 U.S.C. § 3301, and federally leased space occupied by the respective agency.
A head of an agency may exempt individual public buildings from utilization monitoring if the agency head determines that such monitoring would be detrimental to national security.
Data must be provided for each OA by citing the OA number if it is a GSA controlled asset. Data must be provided for each real property unique identifier by citing the RPUID number if it is not a GSA-controlled asset.
The table below should be referenced for USF calculations. Please note that agencies will determine whether sensitive compartmented information facility space is office space.
| Considered “typical office space” | Not considered “typical office space” |
| Workstations (open office), private offices | Print shops, light industrial (e.g., mail centers) |
| Circulation, conference rooms, training rooms (unless agency mission) | Labs, holding cells, sally ports |
| Regular office storage and administrative space (e.g., file, copy, mail—not warehouse) | Warehouses, vaults, secure storage, weapons rooms |
| Collaborative areas, break rooms, pantry/kitchenettes | Fitness centers, locker rooms, occupational health units |
| Waiting/reception areas (non-public facing), privacy rooms (e.g., wellness rooms) | Data centers, public-facing waiting areas |
| Auditoriums, libraries | Spaces atypical of commercial office environments |
Agencies will determine how this space is considered, similar to SCIF space noted above.
Yes. Agencies must report the occupancy and the actual utilization rates of space in public buildings, as defined in 40 U.S.C. § 3301, and federally leased space occupied by the respective agency.
Agencies should report current inventory and occupancy by the deadline, including space that is in transition.
Please disregard this reference. It was erroneously included.
GSA has tools and resources to reduce space to reflect requirements, work patterns, and optimize the federal footprint.
No. For space within GSA’s jurisdiction, custody and control, agencies should report utilization by individual OA. If an agency has space in a building with multiple OAs, the occupant agency should report utilization rates for each individual OA.
If the agency’s method for gathering utilization rates does not delineate between OAs, the agency should allocate between the OAs to the best of their ability.
Yes, multiple collection methodologies are acceptable.
The occupancy count should include all government employees and contractors who utilize the space.
Reporting is only needed for Monday-Friday. Agencies do not need to report occupancy on weekends, even for 24/7 operations.
Each agency will identify two points of contacts to upload this data. These POCs will have access to only their agency’s data on OMB Collect (accessible via MAX.gov with a PIV card).
Agencies are expected to report this data for the first pay period after May 4, 2025. We have suggestions for tools to collect this data.
Submissions are due the Monday following the end of a pay period. If Monday falls on a holiday, please submit on the next official business day.
The primary and secondary POCs will get an Excel file for their agency via email every two weeks.
Yes, there is an option to Withdraw Submission that allows for a data set to be revised before the deadline.
No, you can not update data after the submission deadline. However, you may update data until the pay period submission deadline.
Email useitquestions@gsa.gov.
Data will be made available on D2D.gsa.gov at a later date.
Google Sheets can be used to convert files to Excel. Excel files can be uploaded to GSheets, edited, and exported as an Excel file.
Bureaus for your agency must come from the file named “Agency_Bureau_List_for_Occupancy_Collection.csv” made available on this connect.gov page.
This error will happen if you provide a value that is not an integer for the Week Day columns. You will need to round decimal values to the nearest integer value before uploading.
The agency assigned in the OA reports the total FTE count for all agencies occupying the space during the two-week reporting period.
The occupying agency should report the space’s occupancy associated with that RPUID, with coordination from the land holding agency to ensure accurate reporting.
The landholding agency should report the total FTE count for all agencies occupying the space during the two-week reporting period, similar to multiple agencies question.
Email USEITQuestions@gsa.gov if you have questions related to USE IT Act, OMB Memorandum M-25-25, or data collection through OMB Collect.
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Rates for Alaska, Hawaii, and U.S. territories and possessions are set by the Department of Defense.
Rates for foreign countries are set by the Department of State.
Rates are available between 10/1/2022 and 09/30/2025.
The End Date of your trip can not occur before the Start Date.
Traveler reimbursement is based on the location of the work activities and not the accommodations, unless lodging is not available at the work activity, then the agency may authorize the rate where lodging is obtained.
Unless otherwise specified, the per diem locality is defined as "all locations within, or entirely surrounded by, the corporate limits of the key city, including independent entities located within those boundaries."
Per diem localities with county definitions shall include"all locations within, or entirely surrounded by, the corporate limits of the key city as well as the boundaries of the listed counties, including independent entities located within the boundaries of the key city and the listed counties (unless otherwise listed separately)."
When a military installation or Government - related facility(whether or not specifically named) is located partially within more than one city or county boundary, the applicable per diem rate for the entire installation or facility is the higher of the rates which apply to the cities and / or counties, even though part(s) of such activities may be located outside the defined per diem locality.
U.S. General Services Administration