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Informational overview
Learn about VPP benefits and sign in.
Quick-start guide
Find basic instructions in our getting started guide.
Comprehensive manual
Get detailed technical guidance on this page.
| Tier | Role | Description |
|---|---|---|
| 1 | Admin | Manage user access, oversee content, and ensure system configuration and maintenance. |
| 2 | Manufacturer | Original producer of the products. Is responsible for creating, supplying, and maintaining accurate product data and specifications in the product portal. |
| 3 | Authorized Manufacturer Representative | Acts as a liaison between the manufacturer and customers or distributors, ensuring the product is accurately represented in the product portal. |
| 4 | Wholesaler | Purchases products in bulk from manufacturers and resells them, often managing inventory, pricing, and distribution within the product portal. |
| 5 | Vetted Distributor | A GSA contractor who has gone through a vetting process — for example — sampling for data quality. This has not yet been granted. |
| 6 | Content Manager | Plan, create, organize, and maintain digital content across the platform. |
| 7 | Third Party Content Provider | Create and manage product-related content — for example, descriptions, images, and videos — for the portal, ensuring it is optimized for accuracy, visibility, and user engagement. |
Contact the VPP Registration Team at vpp@gsa.gov with questions or concerns.
You’ll get an email from Okta to create a password once the Admin creates a user account for you. Follow password requirements to protect your VPP account.
Provide the following to establish your account:
The catalog page shows product information, prohibition rules, and prohibition reasons.
Filter product information by selecting Filter under one or more categories.
Navigate to Product Details by selecting the hyperlink of any field within the applicable row.
The Product Details page displays the following system, product, marking, environmental, media, and marketing categories:
| Category | Description |
|---|---|
| Catalog Key | Unique identification number or string to identify products within the catalog. The Catalog Key cannot be used more than once. |
| Organization | Name of the manufacturer. |
| Organization Type | Type of user role. |
| Last Update Date, Time | Date and time that the product info was most recently updated in the VPP. |
| Comment | Field for comments. |
| Global Shipment Identification Number, or GSIN, Mappings | Links to the affiliated GSA Advantage product pages. |
| Category | Description |
|---|---|
| Brand | Name of the brand for the product. |
| Manufacturer Name | Name of the manufacturer. |
| Part Number | Part number for the product. |
| Title | Name of the product. |
| Short Description | Short description of the product data sheet. |
| Long Description | Long description of the product — that is, the marketing text. |
| Category | Description |
|---|---|
| Global Trade Item Number, or GTIN | An umbrella term to describe varying types of GS1 numbering strings. The family of data structures — not symbologies — comprising GTIN include:
|
| Northern American Industry Classification System, or NAICS | Self-assigned system used to classify business establishments for the purpose of collecting, analyzing, and publishing statistical data related to the U.S. business economy. Describes the primary and secondary income-producing lines of business. |
| Manufacturer Commercial and Government Entity, or CAGE, Code | Unique identifier assigned to suppliers to various government or defense agencies, as well as to government agencies themselves and also various organizations. CAGE codes provide a standardized method of identifying a given facility at a specific location. |
| Category | Broad product category name. |
| Family | Product family name. |
| Series | Product series name. |
| Model | Product model name. |
| Quality | Product quality indicator. For example, “remanufactured.” |
| Supply Category Name | Name of a Category ID. |
| Supply Category ID | An assigned ID to correspond with vendor authorizations. The supply category ID fields can all be set to 1 or a variety of numbers can be used to allow for a complex distribution chain — that is, specific vendors are permitted to carry specific products. |
| Unit of Issue | Standard quantity or packaging of a product that is used for ordering. |
| Package Quantity | Quantity of packages. |
| Primary Country | Primary country of origin for a product. Two letter country code utilizing ISO-2 format. |
| Secondary Country | Secondary country of origin for a product. Two letter country code utilizing ISO-2 format. |
| Tertiary Country | Tertiary country of origin for a product. Two letter country code utilizing ISO-2 format. |
| UNSPSC | The UNSPSC of the product. |
| Category | Description indicates whether the product is |
|---|---|
| Remanufactured | Remanufactured |
| Federal Energy Management Program, or FEMP | In the FEMP |
| Safer Choice | In the Safer Choice program |
| Significant New Alternatives Policy, or SNAP | In the SNAP program |
| Comprehensive Procurement Guideline, or CPG | In the CPG program |
| United States Department of Agriculture, or USDA, BioPreferred | USDA BioPreferred |
| Electronic Product Environmental Assessment Tool, or EPEAT | In the EPEAT registry |
| Designed for Environment, or DfE | In the DfE certification |
| Single Use Plastics Free | Packaged free from single-use plastics |
| Category | Description |
|---|---|
| Overview URL | Links to the PDF leaflet. Each link is separated by a vertical bar ( | ). |
| Manual URL | Links to the PDF leaflet. Each link is separated by a |. |
| Gallery Image URLs | Links to the PDF leaflet. Each link is separated by a |. |
| Gallery Resolutions | Resolutions of the product gallery images, separated by a |, if several. |
| Large Image URL | A link to the high-resolution image of the main product. |
| Large Image Resolution | The resolution of the main product image. |
| Medium Image URL | A link to the medium-resolution — 500 pixel — image. |
| Small Image URL | A link to the low-resolution product image. |
| Thumbnail URL | A link to the thumbnail image. |
| Video URLs | Links to product videos. Must be YouTube or MPEG-4. |
| View 360 URL | A link to a content type with a 360 degree — 3D — product view. |
| PDF Files URLs | Links to a PDF. A title is allowed for each link. |
| Other Multimedia | Other multimedia content types. |
| Datasheet URL | A link to a PDF or HTML data sheet. |
| Datasheet Updated | The date of the last change of the product data sheet. |
| Category | Description |
|---|---|
| Short Summary Description | A short editorial description of the product data sheet. |
| Long Summary Description | Marketing text. |
| Reasons to Buy | Reasons to buy, featuring bullet descriptions. |
| Stock Status | An inventory level. The only values allowed are: normal, limited, end-of-life, out-of-stock and discontinued. |
| Restock Date | A date when an out-of-stock item is expected back in stock. |
| Min Price Increase | A percent of an upcoming price increase (the lowest number offered to a distributor). |
| Price Increase Effective Date | A date of the upcoming price increase. |
| Authenticity Price Threshold | A price below which the authenticity of the item is questionable. |
| Reference Price | An estimate of the expected or average market price. |
| Energy Star Label | Indicates if the product is in the Energy Star program — 1 for YES or 0 for NO. |
| End of Life Date | The date the current product has or will reach its end of life. |
| Dynamic Specification | Product characteristics that otherwise don’t have a home, or that aren’t currently utilized at the field level within VPP. The dynamic nested structure allows you to list all of the products under a single header, or to separate these values under multiple headers. |
A product file is used to update product information on the VPP, which also updates GSA Advantage data.
Our Getting started guide includes required templates you’ll use to upload your data. Users can also find blank upload templates in the VPP by going to the Catalog and Supplier Authorization tabs.
To import a catalog or supplier authorization information, the following file requirements apply:
You can choose from these VPP options:
Navigate to the Catalog page in the VPP.
Select the Import CSV icon and then follow the on-screen prompts to import the file.
Select the product record from the Catalog page.
Select the Edit icon on the top right section of the Product Details page.
Select Save at the bottom of the Product Details page.
You can upload up to two million records at once.
You can update one, multiple, or all of your products at the same time. Ensure you use the CatalogKey to update the appropriate record.
An invalid record contains missing or incorrectly formatted data in the required fields. Select “See Invalid Records Report” in the “Import summary” to view the error report or “Download” to view the report in CSV format.
The prohibition rules establish restrictions to ensure compliance with legal standards and prevent the listing of prohibited products. Please proceed with including these items as it ensures the proper compliance flags are applied when vendors attempt to add these items to their MAS catalogs.
The prohibition reasons provide an explanation for why each rule exists.
The VPP’s authorization options allow you to select the level of control that is right for your organization. Below is a list of the authorization options available to manufacturers, with a smaller subset available to wholesalers.
List authorized suppliers — (Default) Users will be able to provide an authorization list.
Any supplier for VPP products — Users will be able to authorize suppliers only for the product content that is listed in VPP; removes the ability to provide an authorization list.
Any supplier for all products — Users must request this override option, which provides a blanket authorization for all suppliers for all items attributable to the manufacturer; removes the ability to provide an authorization list.
| As a manufacturer … | Recommended authorization option |
|---|---|
| I will manage all of my supplier authorizations through the VPP | List authorized suppliers with unlisted suppliers as unauthorized |
| I will manage most of my supplier authorizations through the VPP | List authorized suppliers with unlisted suppliers as unknown |
| I will provide all products allowed to be sold through the Multiple Award Schedule | Any supplier for VPP products with unlisted products as unauthorized |
| I will provide most products allowed to be sold through the Multiple Award Schedule | Any supplier for VPP products with unlisted products as unknown |
| I will provide a list of authorized wholesalers who will manage their own supplier authorizations through the VPP | Upload wholesaler authorizations |
| I do not require suppliers to be authorized to distribute my products | Any supplier for all products Contact vpp@gsa.gov to set this option |
The Suppliers page displays the following categories:
| Category | Category definitions |
|---|---|
| Manufacturer Name | The manufacturer name. |
| Category ID | An assigned ID to correspond with the product records. Product records can be assigned different category ID’s allowing you to provide authorizations by product line. If you don’t have that granular of a supply chain, you can use the same category id for all product records. You can set all to 1, or you can use a variety of numbers to allow for a complex distribution chain where certain vendors are allowed to carry certain product lines. |
| Supplier Name | The name of the supplier. |
| Doing Business As | The name that a business operates under, which differs from its legal registered name. |
| Authorization Status | Identifies whether a vendor is “Authorized” or “Unauthorized” to sell a manufacturer’s products. |
| Unique Entity Identifier | Formerly known as the Data Universal Numbering System, or DUNS, number. Entities doing business with the federal government use the Unique Entity ID created in the System for Award Management, or SAM, website. |
| Updated At | Leave this field blank. |
| Revoked At | Leave this field blank. |
| Organization | Leave this field blank. |
A supplier authorization file is used to update supplier authorization information on the VPP, which also updates GSA Advantage data.
Leave the following fields blank:
Navigate to the Supplier Authorization page in the VPP.
Select the Import Suppliers CSV icon and then follow the on-screen prompts to import the file.
Filter wholesaler authorization information by selecting Filter under one or more categories.
| Category | Category definitions |
|---|---|
| Manufacturer Name | The manufacturer name. |
| Manufacturer UEI | The manufacturer UEI. Formerly known as the DUNS number. Entities doing business with the federal government use the UEI created in SAM.gov. |
| Category ID | An assigned id to correspond with the product records. Product records can be assigned different category id’s allowing you to provide authorizations by product line. If you don’t have that granular of a supply chain, you can use the same category id for all product records. You can set all to 1, or you can use a variety of numbers to allow for a complex distribution chain where certain vendors are allowed to carry certain product lines. |
| Wholesaler Name | The wholesaler name. |
| Doing Business As | The name that a business operates under, which differs from its legal registered name. |
| Is Authorized | Identifies whether a vendor is “Authorized” or “Unauthorized” to sell a manufacturer’s products. |
| Wholesaler UEI | Formerly known as the DUNS number. Entities doing business with the federal government use the UEI created in SAM.gov. |
| Updated At | Leave this field blank. |
| Revoked At | Leave this field blank. |
| Organization Name | Leave this field blank. |
A wholesaler authorization file is used to update wholesaler supplier authorization information on the VPP, which also updates GSA Advantage! data.
Leave the following fields blank:
Navigate to the Supplier Authorization page and select the Wholesalers tab.
Select the Import Wholesalers CSV file icon.
| Acronym | Term |
|---|---|
| ACR | Authoritative Catalog Repository |
| API | Application Program Interface |
| BPA | Blanket Purchase Agreement |
| CAGE Code | Commercial and Government Entity Code |
| CALM | Contract Acquisition Lifecycle Management |
| CMO | Catalog Management Office |
| CO | Contract Officer |
| COO | Country of Origin |
| COTS | Commercial Off the Shelf |
| CPG | Comprehensive Procurement Guideline |
| CPRP | Compliance and Pricing Reporting Portal |
| CS | Contract Specialist |
| CSV | Comma Separated Values |
| DUNS | Data Universal Numbering System |
| ETS | Essentially the Same |
| FCP | FAS Catalog Platform |
| FEMP | Federal Energy Management Program |
| GSA | General Services Administration |
| GSIN | Global Shipment Identification Number |
| GTIN | Global Trade Item Number |
| HRTI | High Risk Transactional Inquiry |
| JSON | JavaScript Object Notation |
| LOS | Letter of Supply |
| MAS | Multiple Award Schedule |
| MiA | Made in America |
| NAICS | Northern American Industry Classification System |
| ODC | Other Direct Costs |
| OEM | Original Equipment Manufacturer |
| REST | Representational State Transfer |
| SAM | System for Award Management |
| SCRM | Supply Chain Risk Management |
| SNAP | Significant New Alternatives Policy |
| TAA | Trade Agreement Act |
| TOU | Terms of Use |
| TPR | Temporary Price Reduction |
| UEI | Unique Entity ID |
| USDA | United States Department of Agriculture |
| VPP | Verified Products Portal |
| VSC | Vendor Support Center |
| XSB | VPP Data Enrichment Provider |
| 4P | Price Point Plus Portal |
Get VPP registration help by emailing vpp-registration@gsa.gov, or general support from our VPP team by emailing vpp@gsa.gov.
U.S. General Services Administration