Resources for occupancy planning, design, and management

The Implementation of Occupancy Metrics for Office Space memo, issued by the Office of Management and Budget, serves  as a guide to enhance the efficiency of Federal office space usage by implementing design standards and occupancy monitoring.

As the federal government’s real estate services provider, we offer several tools and resources to help your agency meet the memo requirements.

Design resources and tools for occupancy and workspace planning

• Workplace.gsa.gov — our comprehensive guide to optimizing space with information on:
  • Federal coworking — assists agencies in downsizing their dedicated space requirements by shifting to shared space in federally-owned facilities.
  • Commercial space coworking  — Providing short-term access to shared commercial office spaces.
  • WIFM — Workplace Investment and Feasibility Modeling tool helps project teams decide which solutions may work best to meet their goals.
  • Workplace Engagements - establish requirements and design space for the work being done, resulting in more effective and efficient spaces.
  • AEI IDIQ contract — leverages qualified firms at negotiated rates to help update design standards and goals.
• Occupancy calculator [XLSX - 17 KB] — determines the proper ratio of workstations and employees to achieve a 60% occupancy rate.
• Enhanced UR tool [PDF - 1 MB] — scales down space allocations by incorporating telework frequency.
• Occupancy project planning lifecycle and requirements development — understand essential project steps and processes to increase the likelihood of better utilized work spaces

Technology resources and tools for occupancy management

• FAS technology schedules — contract resources and expertise for procurement.
• Occupancy measurement in federal buildings — additional data collection technologies that we are piloting.
  • Potential technology solutions include, but are not limited to:
    • Turnstile data management systems
    • Reservation systems
    • Wireless access point connection measurement
    • Integrated data management tools

View the IT Solutions Navigator to discover the procurement categories for these solutions.

Agencies can reach out to their national customer lead to discuss how we can support you in planning for the workspace of the future.