Leasing policy

Leasing policy and procedures are reflected in the Leasing Desk Guide and through other policy information such as Leasing Alerts, Lease Acquisition Circulars, and Realty Services Letters.

Policies are effective until they are canceled by additional LDG issuances, Leasing Alerts, or LACs.

Leasing desk guide

The LDG chapters contain authorities, policies, technical and procedural guides, and administrative limitations governing the acquisition of real property; use it to understand typical considerations, process steps, and requirements of lease acquisitions.

You may download the individual LDG chapters below.

Chapter Introduction (9.30.11) [PDF - 157 KB]
Chapter 1: Requirements Development (6.7.19) [PDF - 471 KB]
Chapter 2: New or Replacing Lease (8.29.22) [PDF - 1 MB]
Chapter 3: Simplified Lease Acquisition (12.13.21) [PDF - 1 MB]
Chapter 4: Streamlined Lease - Pending Update (9.6.22) [PDF - 147 KB]
Chapter 5: Succeeding Lease Superseding Lease (5.20.21) [PDF - 5 MB]
Chapter 6: Change in Square Footage-Expansion and Reduction (12.19.19) [PDF - 639 KB]
Chapter 7: Lease Extensions (2.15.11) [PDF - 71 KB]
Chapter 8: Alterations in Leased Space (5.31.11) [PDF - 586 KB]
Chapter 9: Renewal Options (4.4.22) [PDF - 1 MB]
Chapter 10: Lease Holdovers, Standstill Agreements and Condemnations (2.15.11) [PDF - 576 KB]
Chapter 11: Prospectus Level Leases (7.1.22) [PDF - 820 KB]
Chapter 12: Disaster Leasing (2.5.19) [PDF - 8 MB]
Chapter 13: Source Selection (9.27.11) [PDF - 260 KB]
Chapter 14: Lease Acquisitions Involving New Building Construction - Pending Update
Chapter 15: Hoteling - Pending Update
Chapter 16: National Broker Contract Leases (9.30.10) [PDF - 466 KB]
Chapter 17: Lease Administration (11.22.19) [PDF - 1 MB]
Chapter 18: Sustainability and Environmental Considerations - Pending Update
Chapter 19: Security (9.28.12) [PDF - 5 MB]
Chapter 20: On-Airport Leasing for TSA and Other Agencies (10.27.10) [PDF - 4 MB]
Chapter 21: Warehouse Leases (5.5.14) [PDF - 1 MB]
Chapter 22: Automated Advanced Acquisition Program (AAAP) (5.1.17) [PDF - 5 MB]
Chapter 23:Lease Acquisitions Using Unusual and Compelling Urgency (4.2.20) [PDF - 1 MB]
Chapter 24: Lease Delegations (9.10.20) [PDF - 839 KB]
Appendix A: Terminology (2.23.11) [PDF - 2 MB]
**Canceled by Leasing Alert LA-19-03** Appendix B: Lease File Checklists (11.21.13)
**Canceled by Leasing Alert LA-20-09** Appendix C: Templates, Forms, and Other Guidance (2.25.15)
Appendix D: Fire Protection and Life Safety (5.11.15) [PDF - 3 MB]
Appendix E: Accessibility (1.18.11) [PDF - 143 KB]
Appendix F: Determination of Operating or Capital Lease Classification for Budget Scoring (3.15.23) [PDF - 610 KB]
Appendix G: Seismic Safety in Leasing (9.18.12) [PDF - 1 MB]
Appendix H: Parking Acquisition (10.31.13) [PDF - 122 KB]

Leasing alerts

Date issued	Leasing alert
2024/11/12	LA-24-05 Implementing Certain Provisions of the Secure Federal LEASEs Act, Pub. L. 116-276 – Updated Guidance
2024/11/12	LA-24-04 Updated Compliance Checklist for Federal Agencies Seeking Lease Delegations
2024/09/30	LA-24-03 Revision to Request for Lease Proposal and Lease Templates
2024/03/21	LA-24-02 Updated Guidance on Renewal Options Added Post Award
2024/01/23	LA-24-01 Notification of Leasing Policy Updates Related to Expired or Obsolete Policy [PDF - 483 KB]
2023/12/14	LA-23-07 Updated Solicitation Provisions and General Clauses V2 [PDF - 256 KB] Attachment 1 - 3516 Solicitation Provisions [PDF - 114 KB] - Updated February 2025 Attachment 2 - 3516A Solicitation Provisions (Simplified) [PDF - 113 KB]- Updated February 2025 Attachment 3 - 3517A General Clauses (Simplified) [PDF - 270 KB] - Updated February 2025 Attachment 4 - 3517B General Clauses [PDF - 315 KB] - Updated February 2025
2023/06/14	LA-23-04 - FAR Clause 52.204-27, Prohibition on a ByteDance Covered Application
2023/06/14	LA-23-02 Consistent Treatment of Rents During Lease Holdovers
2023/03/01	LA-23-01 New Parking Category and the Elimination of D&F’s for Visitor Parking [PDF - 384 KB]
2022/10/04	LA-22-09 Swing Space Guidance and Considerations [PDF - 1 MB]
2022/09/26	LA-22-07 Revision to General Clauses (GSA Forms 3517A and 3517B) Attachment 2, General Clauses, GSA Form 3517B – Preliminary Injunction Version REX (9/22) [PDF - 274 KB] Attachment 4, Class Deviation CD-2021-11, signed September 16, 2022
2022/04/27	Leasing Alert LA-22-03 - Lease Administration Manager (LAM) Contracting Officer’s Representative (COR) and LAM COR/LAM Alternate [PDF - 212 KB] Attachment 1 - LAM COR Appointment Letter [PDF - 201 KB]
2022/01/27	Attachment 1 - Global Lease Template [PDF - 1 MB] Attachment 2 - Warehouse Lease Template [PDF - 1 MB] Attachment 3 - Lease Paragraph 3.01 Labor Standards [PDF - 85 KB]
2021/11/29	LA-21-16 - Extension Templates [PDF - 152 KB] Attachment 1 - Extension Notification to LAM Template Attachment 2 - Extension Acquisition Plan Template [PDF - 196 KB] Attachment 3 - Extension JOFOC Template [PDF - 93 KB] Attachment 5 - Extension PNM Template [PDF - 174 KB] Attachment 8 - Extension Templates User Guidance [PDF - 293 KB] Attachment 9 - Extension BOT User Guidance [PDF - 557 KB]
2021/09/23	LA-21-13 Publicizing Request for Lease Proposals and Presolicitation Notices on the SAM.gov [PDF - 343 KB] Attachment 1 - Post Survey Notification Template for Locations that Do Not Meet Minimum Government Requirements Attachment 2 - RLP Posting Notification Email Template Attachment 3 - Generic Sensitive Information Template Attachment 4 - Additional Guidance and Screenshots
2021/08/27	LA-21-11 - Updated Templates [PDF - 147 KB] Attachment 1 - Lease Market Survey Form for Existing Building Attachment 3 - AAAP Building Tour Form
2021/07/01	LA-21-08 Updated Solicitation Provisions - General Clauses 7-1-21 LA-21-08 Attachment 1 - 3516 Rev 7-2021 [PDF - 102 KB] LA-21-08 Attachment 2 - 3516A Rev 7-2021 [PDF - 100 KB] LA-21-08 Attachment 3 - GSA Form 3517A Rev 7-2021 LA-21-08 Attachment 4 - GSA Form 3517B Rev 7-2021 LA-21-08 Attachment 5 - MV-20-04 w/ Suppl 1
2021/03/01	LA-21-02 Market Survey Guidance and Templates [PDF - 1 MB] LA-21-02 Market Survey Guidance and Templates with Attachments in PDF Format [ZIP - 1 MB]
2020/10/22	LA-20-14 Revised Renewal Lease File Checklists (Replaces LA-19-11) [PDF - 291 KB] Leasing Alert LA-20-14 with attachments in PDF format [ZIP - 531 KB]
2020/10/08	Leasing Alert LA-20-13 with attachments in PDF format [ZIP - 3 MB]
2020/08/24, 2020/10/28, and 2022/02/02	LA-20-11 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Replaces LA-20-01) [PDF - 476 KB] Leasing Alert LA-20-11 with attachments in PDF format [ZIP - 8 MB] updated 02-02-2022
2020/07/15	LA-20-08 Small Business Subcontracting Plan and Reporting [PDF - 335 KB] (Replaces LA-FY17-09) Leasing Alert LA-20-08 with attachments in PDF format [ZIP - 1 MB]
2020/06/02	LA-20-07 CANCELLATION OF LEASING ALERT LA-19-13 ISSUED 12/19/2019
2019/08/23	LA-19-07 Digital Signatures on Lease Contracts and Lease Amendments Amendment 1 to Leasing Alert 19-07 - Digital Signatures 3/20/2020 This amendment to Leasing Alert 19-07 temporarily allows LCOs/ALCOs to digitally countersign manually signed Lease and Lease Amendment documents during this extended period of telework due to the COVID-19 pandemic.
2019/03/06	LA-19-01 Mandatory Use of G-REX
2017/03/29	LA-FY17-07 Net of Utilities Lease Structure
2017/03/17	LA-FY17-05 Proper Entry into REXUS of Free Rent and Broker Commission Credits [PDF - 185 KB]
2017/02/03	LA-FY17-04 Design Intent Drawing Review Guide [PDF - 37 KB]
2016/06/07	Leasing Alert - Revisions to General Clauses and Simplified Lease Form [PDF - 49 KB] General Clauses [ZIP - 214 KB]
2016/04/25	Leasing Alert - Bullseye Program, Negotiation Objectives, and GLS Commission Management
2016/04/05	Leasing Alert - Clarifications to Building Specific Amortized Capital Security, Pertains to Leased Space Only
2016/03/09	Leasing Alert - EISA Related Revisions to Global, Simplified, Small (3626), and Warehouse RLPs and Leases [PDF - 163 KB]

Lease acquisition circulars

Date issued	LAC
2023/03/15	Attachment 1 - Appendix F - Determination of Operating or Capital Lease Classification for Budget Scoring [PDF - 610 KB]
2022/08/29	LAC-2022-03 Revisions to Leasing Desk Guide, Chapter 2, New or Replacing Lease [PDF - 201 KB]
2016/12/21	LAC-2017-02 Revised LDG Chapter 6 Change in Square Footage - Expansion and Reduction [PDF - 30 KB]
2016/08/03	LAC-2016-03 Small Leases [PDF - 27 KB] Attachment 1 - Small Lease Instructions [PDF - 164 KB]
2015/04/15	LAC-2015-02 Lease policy implementing the PBS Key Sustainable Products
2014/09/29	LAC-2014-06 Lease Requirements for Protection of Environmental, Archaeological, and Historic Resources [PDF - 13 MB]
2011/09/29	LAC-2011-13 Update of Sustainability Lease Provisions

Realty services letters

RSLs are no longer issued. In any instance of overlap or discrepancy between an RSL and either a Leasing Alert or a LAC, the Leasing Alerts and LACs are the final authoritative source of leasing policy and guidance.

Date issued	Number	Subject
2009/08/12	RSL-2009-06	Acquisition Planning for Leases Revised [PDF - 153 KB]
2008/08/22	RSL-2008-05	Price Preference for Historic Properties in Lease Acquisitions [PDF - 382 KB]
2007/12/27	RSL-2007-12	Green Lease Policies and Procedures for Lease Acquisition
2006/10/30	RSL-2006-07	Central Contractor Registration
2003/06/30	PE-2003-02	Adjusting Discount Rates and Inflation Rates for Lease Offer Analysis [PDF - 197 KB]

Leasing policy

Leasing desk guide

Leasing alerts

Lease acquisition circulars

Realty services letters

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Glossary