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Buy through us
Explore buy through us
Category management
Government property for sale or lease
Personal property (tangible goods)
Real property (real estate and buildings) for public use
Real property sales
Vehicle sales
Products and services
Human capital
Industrial products and services
Office management
Professional services
Security and protection
Transportation and logistics services
Purchasing programs
Assisted acquisition
Commercial platforms
Federal strategic sourcing initiative
Fleet management
HCaTS and HCaTS SB
OASIS and OASIS SB
Requisition programs
State and local programs
Emergency acquisition basic ordering agreements
Shared services
Payroll services
Support services for CABs
Sell to government
Explore sell to government
Step 1: Learn about government contracting
Ways you can sell to government
How to access contract opportunities
Conduct market research
Step 2: Compete for a contract
Register your business
Certify as a small business
Become a schedule holder
Market your business
Research active solicitations
Respond to a solicitation
What to expect during the award process
Step 3: Manage your contract
Comply with contractual requirements
Handle contract modifications
Monitor past performance evaluations
Real estate
Explore real estate
Design and construction
3D-4D building information modeling
Computer-aided design standards
Engineering
Project management information system
Prospectus thresholds
Facilities management
Security
Tenant services
Water quality management
Our properties
Owned and leased properties
Regional buildings
Renting property
Real estate services
Leasing
Real property disposal
Reimbursable services (RWA)
For businesses seeking opportunities
For workers in federal buildings
Voice of the customer
Workplace optimization
Commercial coworking
Federal coworking
Policy and regulations
Explore policy and regulations
Acquisition management policy
Aviation management policy
Information technology policy
Real property management policy
Relocation management policy
Travel management policy
Vehicle management policy
Regulations
Federal acquisition regulations
Federal management regulations
Federal travel regulations
Small business
Explore small business
Small business goals
Register your business
Explore business models
Research the federal market
Subcontracting and other partnerships
Forecast of contracting opportunities
Small business resources
Small business contacts
Small business events
Videos
Travel
Explore travel
Plan a trip
Per diem rates
Transportation (airfare rates, POV rates, etc.)
Lodging
Travel charge card
Travel and lodging services
E-gov travel service (ETS)
Rideshare
Travel category schedule
Federal travel regulation
Technology
Explore technology
Build websites and digital services
Purchasing programs
Cloud computing services
Cybersecurity products and services
Governmentwide acquisition contracts
MAS information technology
USAccess
Government initiatives
Artificial Intelligence
Cybersecurity
Emerging citizen technology
FedRAMP
Federal identity, credentials, and access management
Robotic process automation community
Technology modernization fund
Training
About us
Explore about us
Background and history
Overview
Mission and strategic goals
Role in presidential transitions
Careers
Get an internship
Launch your career
Elevate your professional career
Discover special hiring paths
Resources and related links
Events and training
Events, training, and request a speaker
Our training programs
Newsroom
Agency blog
Congressional testimony
GSA does that podcast
News releases
Speeches
Videos
Organization
Leadership directory
Federal Acquisition Service
Public Buildings Service
Staff offices
Regions
Region 1 | New England
Region 2 | Northeast and Caribbean
Region 3 | Mid-Atlantic
Region 4 | Southeast Sunbelt
Region 5 | Great Lakes
Region 6 | Heartland
Region 7 | Greater Southwest
Region 8 | Rocky Mountain
Region 9 | Pacific Rim
Region 10 | Northwest/Arctic
Region 11 | National Capital Region
Contact us
  1. Home
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  3. GSA Privacy Program
  4. Systems of Records - Privacy Act
  5. System of records notices

System of records notices

SORNs

SORN IDTitleDateSummary descriptions
GSA/CEO-1Customer engagement organization2015/6/4This system includes GSA’s Salesforce.com platform and contains records related to individuals already granted access to applications in that environment. Stored information includes name; personal and business contact information; U.S. citizenship status; U.S. armed forces veteran status; current employer and resume/CV; and links to social networking profiles.
GSA/Agency -1Employee related files2023/7/21To maintain personnel record system covering employees and uncompensated workers.
GSA-OMA-1E-PACS2014/12/19Controls physical access to GSA-managed facilities and restricted areas. It relies upon information stored on government-issued Personal Identity Verification (“PIV”) cards to authenticate individuals and grant them appropriate role-based access, including but not limited to name, facial photograph, cardholder identifiers, Public Key Infrastructure (PKI) certificate, Card Authentication Key (CAK), classification (e.g. employee, contractor, building occupant), and badge expiration date.
GSA/ADM-24Investigation case files (Exempt)2024/6/18The purpose of this system is to collect and maintain records concerning GSA OIG investigations, including allegations of misconduct, violations of criminal, civil, and administrative laws and regulations pertaining to GSA programs, operations, employees, contractors, and other individuals or entities associated with GSA.
GSA/ADM-25Internal evaluation case files (Exempt)2024/5/9The OIG maintains this system of records to carry out its responsibilities pursuant to the Inspector General Act of 1978, as amended. Accordingly, the records in this system are used in the course of inspections and evaluations, and other special projects as determined by the Inspector General.
GSA/ADM-26Office of Inspector General counsel files2024/5/9The records in this system are maintained for the purpose of providing representational and advisory legal services to the OIG.
GSA/ADV-1GSA Advantage2022/11/9GSA Advantage is an online shopping and ordering system used by government agencies to purchase goods and services. The GSA Advantage system of records to securely manage users’ personal contact information to facilitate shipping home office equipment directly to federal employees’ personal mailing addresses. The purpose for the GSA Advantage program to collect Personally Identifiable Information (PII) is to allow the purchase and shipment of home office equipment directly to federal employees.
GSA/Child Care-1Child care subsidy2008/4/25Verifies GSA employees’ eligibility for child care subsidies in order for GSA to provide monetary assistance to its employees. Child care subsidy applications may include employee name, Social Security Number, pay grade, home telephone number, home address, total income, number of dependent children, and number of children on whose behalf the parent is applying for a subsidy; information on child care providers used, including name, address, provider license number and State where issued, tuition cost, and provider tax identification number; and copies of IRS Forms 1040 and 1040A for verification purposes.
GSA/CIO-1GSA credential & identity mgmt system2014/8/12Verifies that all persons requiring routine access to GSA facilities or using GSA information resources have sufficient background investigations and are permitted access. For Federal employees and contractors, it maintains name, social security number, date and place of birth, citizenship, personal and business contact information, work building location, and contract information for contractors (e.g. contract start and end date).
GSA/CIO-3Cloud information infrastructure system2024/2/14Maintains a system of records directed to the use of GSA’s cloud infrastructure systems.
GSA/FSD-1Federal service desk2023/9/11The primary purpose of the FSD is to provide services to support users of current and future IAE applications. This support assists users in all Department of Defense and Civilian Departments and Agencies in the Federal Government, as well as all other users of the IAE.
GSA/FSS-13Personal property sales program2024/2/14This system established and maintains a system of records for conducting public sales of Federal personal property by GSA.
GSA/HRO-1Reasonable accommodation records2021/11/2This system of records clarifies the General Services Administration’s procedures and authority to collect information related to reasonable accommodations. It does not create new authority to collect such information.
GSA/HRO-4Labor-management relations files2008/4/25This system contains information related to employees requesting permission to engage in outside employment; those who have acknowledged receipt of GSA’s Standards of Conduct; and those who have had debt complaints filed against them.
GSA/HRO-10Grievance records (Exempt)2023/3/13This system covers current or former employees who file grievances and includes records related to the grievance process.
GSA/HRO-37Security files (Exempt)2008/4/25This system maintains information about individuals who currently or formerly required regular, ongoing access to federal facilities and/or information technology systems. It contains information including but not limited name, date and place of birth, citizenship, home address, phone numbers, height, weight, hair color, eye color, sex, fingerprints, passport information, military information, civil court information, employment and residential history, Social Security Number, occupation, experience, and investigative material, education and degrees earned, names of associates and references and their contact information, names and citizenship of relatives, criminal history, mental health history, drug use, financial information, results of suitability decisions, previous security clearance(s), requests for appeals, witness statements, investigator’s notes, tax return information, credit reports, security violations, circumstances of violation, and agency action taken.
GSA/OAP-3Federal procurement data system - next generation2024/2/14This system assembles, organizes, and presents contract procurement data for the federal government and the public sector. Information maintained on individual federal contractors may include name, DUNS (Data Universal Numbering System) number, and Social Security Number as the Taxpayer Identification Number (TIN).
OCSIT-1USA.gov2016/7/18This system assembles, organizes, and presents contract procurement data for the federal government and the public sector. Information maintained on individual federal contractors may include name, DUNS (Data Universal Numbering System) number, and Social Security Number as the Taxpayer Identification Number.
GSA/OEA-1Records of defunct agencies2008/4/25The system contains payroll, personnel and financial records stored by GSA for defunct agencies. The system maintains records on employees of defunct agencies, including but not limited to presidential commissions, committees, small agencies, and boards. The records include payroll and financial information, including but not limited to time and attendance records, payment vouchers, employee health benefit records, requests for deductions, tax forms, including W–2 forms, overtime requests, leave data, retirement records, vendor register and payment tapes.
GSA/OGC-1Office of General Counsel Case Tracking and eDiscovery System2017/10/2The system tracks and manages administrative matters, claims and litigation cases in the Office of General Counsel and includes information about individuals referenced in potential or actual cases and matters under the jurisdiction of the Office of General Counsel. Records may include but are not limited to: name, social security number, home address, home phone number, email address, birth date, financial information, medical records, and employment records.
GSA/OGPe-Rulemaking program administrative system2019/10/8GSA is the managing partner of the e-Rulemaking Program and this system supports GSA’s management of regulations.gov and partner agency access to the Federal Docket Management System (FDMS). This system allows GSA to manage partner agencies’ users’ credentials: names, government issued email addresses, telephone numbers, and passwords. NOTE: This system of records does not include records pertaining to agency rulemakings.
GSA/PBS-7The museum system2021/8/20The Museum System manages and tracks all details pertaining to the Art in Architecture project and the National Artist Registry. Records include information about artists represented in the fine arts collection such as name, birth date, and educational level as well as the artist’s contact information.
GSA/PBS-8Electronic document management system2010/5/26This system is a repository for GSA’s documents to reduce paper storage and provide reliable and secure access as needed. Individuals covered by the system are GSA employees and individuals who submit unsolicited resumes to GSA. The system maintains information related to unsolicited resumes from the public, suitability adjudication letters, training and warrant documents for GSA employees, and other administrative employee documents such as telecommute agreements.
GSA/PBS-9Events Management System2024/7/31This system of records manages registration and attendance for virtual events and in-person events on GSA-managed properties.
GSA/PBS-11GSA Real Estate Sales (G-RES)2024/11/04This system of records is for the GSA Real Estate Sales (G-RES) site, a public real estate bidding web application, hosted by GSA Public Buildings Service (PBS).
GSA/PPFM-1Disbursement and accounts payable files2008/4/25This system maintains disbursement and accounts payable records for GSA employees, contractors, other experts and consultants procured by contract or by appointment. The system reports each account’s status and maintains information including but not limited to name, address, telephone number, vendor identification number, and banking information.
GSA/PPFM-3Travel system2008/4/25This system is a repository for GSA’s documents to reduce paper storage and provide reliable and secure access as needed. Individuals covered by the system are GSA employees and individuals who submit unsolicited resumes to GSA. The system maintains information related to unsolicited resumes from the public, suitability adjudication letters, training and warrant documents for GSA employees, and other administrative employee documents such as telecommute agreements.
GSA/PPFM-6Employee credit reports2008/4/25This system contains records of present, former employees and contractors who have refused to abide by the terms of a training agreement or other employment related contracts and incurred a liability to the Government. Information that may be stored includes but is not limited to name, address, age, dependents, spouse, name of employer, nature of business, position held/time held, full or part-time employment, net worth, annual earned income, other income, reputation, credit record, financial records, and personal history.
GSA/PPFM-7Credit data on individual debtors2008/4/25This system contains records of employees, former employees, and other individuals who are indebted to GSA or any other agency or department of the United States. The records may contain information from commercial and agency investigative reports showing debtors’ assets, liabilities, income, and expenses; identifying information, such as names and taxpayer identification numbers (TINs) (i.e., Social Security Numbers or employer identification numbers); debtor contact information, such as work and home address, and work and home telephone numbers; and name of employer and employer address. The records for claims against nongovernmental individuals (i.e., claims arising from vehicle accidents) may contain information on privately owned vehicles (POVs), including, but not limited to: (a) The owner, year, make, model, tag number and State of the vehicle.
GSA/PPFM-9Payroll accounting and reporting system2008/4/25This system includes current and former employee names, Social Security Numbers, dates of birth, sex, work, and type of appointment, service computation date for assigning leave, occupational series, position, grade, step, salary, award amounts, accounting distribution, payroll records, information regarding nonsupport of dependent children, and time, attendance and leave files for current GSA employees.
GSA/PPFM-11Pegasys2006/10/16Pegasys is the GSA core financial management system of records to make payments and record accounting transactions. This includes funds management (budget execution and purchasing), credit cards, accounts payable, disbursements, standard general ledger, and reporting.
GSA/PPFM-12ImageNow2009/8/10The system will capture electronically scanned images of financial documents, and store, retrieve, and process these images. Hard copies of these documents, which contain employee and vendor information, are currently being used to support the ongoing financial and payroll operations of the GSA Financial and Payroll Services Division.
GSA/REGADM-4Regional Administrators’ official correspondence files2006/8/21The system contains information about individuals who correspond with the Regional Administrators regarding for example individuals inquiring about savings bond campaigns or GSA employees receiving letters of appreciation or commendation. The records are generally incoming letters, background material, and outgoing letters to the persons named in the system.
GSA/TTS-1Login.gov2024/05/13The system maintains records on members of the public seeking electronic access to a service from a participating Federal agency including email address, password, phone number. It can also collect the user’s name, address, birth date and Social Security number for identity proofing purposes.

 

GSA Privacy Act notices for Governmentwide SORNs

System IDSystem NameDateSummary Descriptions
GSA/GOVT-2 [PDF]Employment under commercial activities contracts1983/2/10The system contains information on former Federal employees hired by contractors including name, Social Security Number and the monetary value of pay and benefits offered by the contractor employer.
GSA/GOVT-3Travel charge card program2013/4/3The system provides government agencies with information on Federal employees, contractors, and other individuals who apply for and/or use Government-assigned travel charge cards. Records include name, home address, Social Security Number, date of birth, employment information, telephone numbers, citizenship/residency, information needed for identification verification, travel authorizations and vouchers, charge card applications, charge card receipts, terms and conditions for use of charge cards, and monthly reports from contractor(s) showing charges to individual account numbers, balances, and other types of account analyses.
GSA/GOVT-4Contracted travel services program2009/6/3This system is enables travel service providers under contract to the Federal Government to authorize, issue, and account for travel and travel reimbursements. System records may include a traveler’s profile containing: name; Social Security Number; employee identification number, personal and business contact information; emergency contact name/number; air travel preference; rental car identification number and car preference, hotel, current passport and/or visa number(s); credit card numbers and related information; bank account information; frequent traveler account information; date of birth; gender; DHS redress number and known traveler numbers; trip information (e.g., destinations, reservation information); travel authorization information; travel claim information; and other official travel related information.
GSA/GOVT-6GSA SmartPay purchase charge card program2008/4/25This system operates, controls, and manages a purchase charge card program involving commercial purchases by authorized Federal Government employees and contractors. Personal information on individuals who apply for and use Federal Government charge cards includes name, Social Security Number, agency of employment and business contact information.
GSA/GOVT-7Federal Personal Identity Verification Identity Management System2015/10/23This system contain PIV-enrollment information for federal employees including but not limited to: name, photograph, employee affiliation, organizational affiliation, PIV card expiration date, agency card serial number, and color coding for employee affiliation. The card itself is encoded with the following mandatory data elements which are generated by the employee and the system: PIV card PIN, cardholder unique identifier (CHUID), PIV authentication digital certificate, and two fingerprint biometric templates.
GSA/GOVT-9System for award management2013/2/19In the Entity Management functional area, SAM covers individuals who are sole proprietors and register to do business with the Government as sole proprietors. In the exclusion portion of the Performance Information functional area, SAM covers individuals who are excluded or disqualified under certain circumstances. The system contains records including the entity legal business name, entity email address, entity telephone number, entity Taxpayer Identification Number, and entity address. In the case of a sole proprietor, tax laws allow them to use their Social Security Number as their TIN if they do not have a separate Employer Identification Number.
GSA/GOVT-10Federal acquisition regulation data collection system2017/3/2The FAR Data Collection System contains records related to prime contractors, subcontractors and their employees who are performing on federal contract awards. Categories of records related to employees of prime and subcontractors include, but are not limited to: name, unique identifier assigned by the prime or subcontractor, work classification, regular and overtime hours worked by day/date, total hours worked, fringe benefits, whether paid as hourly rate in cash amounts or as an employer-paid benefit, and federal projects gross earnings.

 

Other SORNs

The following GSA system is covered by the Office of Personnel Management Governmentwide Privacy Act notice, Recruiting, Examining, and Placement Records.

System IDSystem NameDateSummary Descriptions
OPM/GOVT-5Recruiting, examining and placement records2014/3/26The system is used in considering individuals who have applied for positions in the Federal service by making determinations of qualifications including medical qualifications, for positions applied for, and to rate and rank applicants applying for the same or similar positions. These records also contain information on the ranking of an applicant, his or her placement on a list of eligible applicants, what certificates applicant’s names appeared on, an agency’s request for Office approval of the agency’s objection to eligibility qualifications and the Office’s decision in the matter, an agency’s request for Office approval for the agency to pass over an eligible and the Office’s decision in the matter, and an agency’s.
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Last updated: Dec 17, 2024
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