U.S. General Services Administration
Required templates for a MAS offer
You will need to use our templates and then upload the files to your Multiple Award Schedule offer.
Don’t forget to read the entire solicitation — plus the applicable large category attachments that relate to your offerings. SCP-FSS-001 Instructions Applicable to All Offerors under Section I of the solicitation has comprehensive information about applicability of attachments or templates.
Our new offeror checklist [XLSX - 235 KB] summarizes the minimum requirements for your submission. Use the category-specific tabs to make sure you don’t miss anything. A contracting officer also might need additional information as they review your proposal.
If you have specific questions on SIN-specific resources, check our helpful resources for MAS sellers page.
SIN-specific templates
You also need to look for resources and templates by searching the special item number(s) in the look-up table. Some are optional, but others are mandatory.
| Name | Other considerations |
|---|---|
Price proposal template for products [XLSX - 218 KB] Price proposal template for services and training [XLSX - 164 KB] | The following SINs require you to use specific price proposal templates:
|
| Pricing terms [XLSX - 28 KB] | Required for all. |
| Agent authorization letter | Required if you will use a third party agent to assist you with your offer, negotiations, or post-award actions. |
| Past performance questionnaire [PDF - 138 KB] | Read more about this requirement at Paragraph ii. of Section II — Technical Proposal of the solicitation. You can get a customer reference in another format, but it must address all of the evaluation areas in our PPQ. If your reference will only provide the PPQ directly to a MAS procurement contracting officer, you can upload a letter in place of the questionnaire that states that you have requested a PPQ from a customer who will only forward it directly to the PCO. |
| Letter of supply [DOCX - 17 KB] | Share this template with your supplier to have them sign it, but you will submit it with your offer. If you offer commercial off-the-shelf products — and your proposed products come from a manufacturer who provides supplier authorization data in the Verified Products Portal — then you don’t need to do this. You can look this up in the VPP participation dashboard. Get answers to frequently asked questions about VPP. If you need help, email VPP@gsa.gov. |
| Request to hold continuous contracts [DOCX - 18 KB] | Only use this if you are an existing MAS contractor and you want a follow-on MAS contract, or you are requesting a Phase 3 consolidation add SIN modification. |
| Joint venture solicitation attachment [DOCX - 54 KB] | Use this if you are a joint venture to maintain compliance. Get answers to frequently asked questions about joint ventures [PDF - 94 KB]. |
| GSAR 552.238-118 Single-Use Plastic (SUP) Free Packaging Identification [DOCX - 7 KB] | Only use this if you are an existing MAS contractor and you propose products with SUP-free packaging. |
| Commercial sales practice format [DOCX - 27 KB] | Use this to draft answers that you will enter into eOffer. You must do this unless you have a Transactional Data Reporting offer. Do not upload this working file with your eOffer CSP. It will cause issues, especially if there are differences between your upload and inputted information. |
If your business is small, does not have physical offices located in the U.S., does not have subcontracting possibilities or performance in the U.S., or all of the above, you do not have to complete this. Otherwise, you can download it complete it, sign it, and attached it in eOffer. If you are a large business, nonprofit, educational institution, or any business not designated as a small business, you must provide a subcontracting plan with your offer. Check FAR Part 2 for the definitions of commercial product or commercial service to see which form to use. |
You will also need to compile the following information to input into eOffer.
Financial statements
You need to have the previous two-year period (audited, if available) with at least a balance sheet and income statement. You can explain anything that could reflect negatively on your business. If your company is new, and you don’t have two years of financial statements, you might be able to substitute other information.
Technical proposal
You must address the four technical proposal factors outlined at SCP-FSS-001 Section II – Technical Proposal of the solicitation. Note that Factors One (Corporate Experience), Three (Quality Control) and Four (Relevant Project Experience) must be completed via a 10,000-character-limit narrative in eOffer. We will not consider uploaded documents to address these factors.
Professional compensation
If you are proposing to offer services, you must submit a Professional Compensation Plan that explains your company policies on salaries and fringe benefits for employees who will work under your contract. You don’t have to disclose individual compensation, and general compensation practices that are printed in your employee handbook are often sufficient. Read FAR Part 52.222-46 for more info.
Previous notification of determination not to exercise an option letter
If you previously had a MAS contract that was canceled or allowed to expire due to low sales, you need to provide a copy of the cancellation letter or notification of determination not to exercise an option along with your detailed description of the steps you plan to take to generate sales through a new contract. See SCP-FSS-001 Section I – Administrative/Contract Data (iv) of the solicitation for more info.
Commercial supplier agreement
If you have any commercial supplier agreements from your manufacturer, submit them with your offer. If you are the reseller of a product, changes to the end user license agreement must have a signature of approval from the manufacturer. The agreements must be editable, preferably with portions that are federally non-compliant already removed.
Commercial Sales Practices Format (CSP-1)
If your SIN(s) are eligible, you can opt to participate in transactional data reporting. We will compare your pricing to like or similar items. You do not have to submit discounts your company provides or be evaluated under most-favored customer pricing.
If your SIN(s) are not eligible, or you choose not to participate in TDR, you will need to complete a price proposal template (see above table for templates) that indicates any discounts you currently provide to the commercial marketplace and what you are offering the federal government. We use this information to verify that you are offering equal or better pricing to us as the most-favored customer under the same or similar terms and conditions.
Commercial price list or market rate sheet
We use these documents to evaluate your company’s pricing. These show prices you provide your current customers, and they are different from the CSP-1.
Pricing support documentation
In addition to the price proposal template you submit, we need information to validate the accuracy of the data you input. Here are some examples of acceptable pricing support documentation:
- Published and publicly available catalogs
- Price lists
- Copies of invoices
- Contracts
- Quote sheets
Make sure there is a clear and relevant relationship between the supporting document and that you label each supporting document with the corresponding proposed product or service. If your current commercial price list or market rate sheet do not cover the period of past sales reporting on the CSP-1, you must provide a copy of the ones that covered the majority of that period.
Price narrative
If you provide a CSP-1, you need to demonstrate that the pricing is the same or better than what you currently offer your most-favored customer. If it isn’t, you must explain the rationale for proposing your price so the contracting officer can determine if the price is fair and reasonable. You must explain deviations from your CSP-1, including the circumstances and frequency of deviations.